Overview
Executive Assistant Jobs in Philadelphia, PA at Morgan Lewis
NYC HOUSING AUTHORITY
Posted On: 02/05/2025
Full-Time
Location
QUEENS
Exam May Be Required
Department
Compliance Monitoring & Vio
Salary Range:
$64,137.00 – $98,017.00
Job Description
Reporting to the Violations Administrator and providing high-level administrative support to the Unit, the selected candidate will perform difficult and responsible clerical functions. Duties shall include, but are not limited to the following:
1. Analyze violations received from various regulatory agencies and create Maximo parent and child work orders as needed to document cited conditions.
2. Analyze completed work orders, documents and reports submitted by department and development staff to ensure proper documentation provided can resolve violations based on new and revised regulatory agencies’ policies and procedures.
3. Conduct regular meetings with neighborhood administrators and or property management supervisors to discuss and review outstanding violations work orders.
4. Follow up and advise various Departments on resolving violations.
5. Work closely with Fire Safety Unit to obtain inspection/test dates, system installation/repair status, and corrective documentation/reports; follow up on FDNY fire alarm violations.
6. Review/follow up on regulating agency Outstanding Violations Report.
7. Generate reports from Maximo based on unit needs.
8. Compile documents provided and prepare affidavits and dismissal request letters to submit to issuing agency.
9. Prepare reports and assist in initiatives requiring assistance in resolving violations in a timely manner (i.e., RAD, PACT).
NOTE: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Principal Administrative Associate to be considered.
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below:
https://bit.ly/55aProgram
Additional Information
1. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED IS FOR THE SAME TITLE.
2. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
3. NYCHA residents are encouraged to apply.
Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in “1” above;
4. Education and/or experience equivalent to “1”, “2”, or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
1. Exceptional customer service and public relation skills. 2. Strong communication skills, both written and verbal. 3. Excellent time management skills. 4. Detail oriented and good organizational skills. 5. Proficiency with Maximo application. 6. Proficiency with Microsoft Office: Outlook, Word, Excel. 7. Ability to handle multiple assignments, meet deadlines and work independently.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
NYCHA has no residency requirements.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
688768
Title code
10124
Civil service title
PRINCIPAL ADMINISTRATIVE ASSOC
Title classification
Competitive-1
Business title
Principal Administrative Associate
Posted until
03/06/2025
Experience Level:
Experienced (Non-Manager)
Job level
03
Number of positions
1
Work location
Violations
Category:
Legal Affairs
Principal Administrative Associate
Title: Executive Assistant
Company: Morgan Lewis
Location: Philadelphia, PA
