Overview
Executive Assistant Jobs in Karnataka, India at BrandStory Digital
Title: Executive Assistant
Company: BrandStory Digital
Location: Karnataka, India
Company: BrandStory Solutions Pvt Ltd
Job Title: Executive Assistant to Founder
Location: Office, Bangalore Experience: 3–6 years
Reports To: Founder & CEO
About the Role
We are looking for a proactive and highly organized Executive Assistant (EA) to support the Founder of a fast-paced, high-growth digital and product engineering company. This role goes beyond traditional admin work – you will act as an operational extension of the founder, ensuring alignment, momentum, and execution across multiple business functions.
Key Responsibilities
1. Executive & Administrative Support
● Manage the Founder’s calendar: schedule meetings, block focus time, and handle reschedules
● Coordinate travel plans, accommodations, and itineraries
● Prepare briefing documents, follow-up notes, and meeting summaries
● Handle confidential documents with discretion and professionalism
2. Communication & Stakeholder Management
● Act as a point of contact between the Founder and internal/external stakeholders
● Draft emails, internal memos, and presentation materials
● Screen and prioritize communications, ensuring timely follow-up
3. Strategic & Business Operations Support
● Track OKRs and business priorities, ensuring timely progress updates
● Manage special projects, research assignments, and strategic initiatives
● Assist in preparing investor decks, client presentations, and business reports
● Participate in leadership meetings, take notes, and ensure action items are followed through
4. Sales and Outreach Support
● Manage and track outbound outreach efforts via email, LinkedIn, and other channels
● Research and build prospect lists based on ideal customer profiles (ICPs)
● Draft, personalize, and send introductory emails, follow-ups, and meeting reminders
● Coordinate sales meeting schedules, ensure prep materials are ready, and assist with note-taking
● Maintain and update CRM tools (HubSpot, Pipedrive, etc.) with accurate lead, deal, and contact information
● Help prepare pitch decks, case studies, and client-specific proposals in collaboration with the Founder and design teams
● Assist in RFP/RFQ responses and vendor registration processes
● Monitor leads from inbound channels (website, social media, campaigns) and route them for action
● Track KPIs such as meeting conversions, pipeline progress, and follow-up compliance
● Support in organizing client demos, discovery calls, and post-pitch follow-up sequences
● Assist in creating and updating sales enablement collateral and knowledge libraries
Must-Have Qualifications
● 3–6 years of experience as an EA, Chief of Staff, or Business Associate role
● Exceptional communication skills — written and verbal
● Strong organizational skills and attention to detail
● Proficiency in GSuite, Notion, Slack, Excel, and calendar/email management tools
● Comfortable handling ambiguity and switching contexts frequently
Good-to-Have
● Prior experience supporting a startup founder or leadership team in tech/digital companies
● Familiarity with agency or consulting environments
● Ability to create decks and reports with minimal supervision
● Exposure to client or investor-facing interactions
What You’ll Get
● Direct exposure to strategic decision-making and cross-functional leadership
● Opportunity to grow into operations, marketing, or chief-of-staff track
● A dynamic work environment that encourages ownership, autonomy, and initiative
To Apply:
Send your resume and a short note about why you’re the right fit to [email protected]
