Overview
Executive Assistant Jobs in New York, United States at JustinBradley
Title: Executive Assistant
Company: JustinBradley
Location: New York, United States
JustinBradley’s client, a global leader in payment processing, is seeking a high-performing Executive Assistant to support the leadership team within the Commercial and New Payment Flows organization. This role is ideal for a proactive, organized, and detail-oriented professional who thrives in a fast-paced, high-stakes environment. You’ll work closely with senior executives, including the Head of Product, to manage daily operations and logistics with discretion and efficiency.
Key Responsibilities:
Provide high-level administrative support including calendar management, travel coordination (domestic/international), expense reporting, and meeting logistics.
Organize and schedule meetings across multiple time zones, including catering, technology setup, and conference room bookings.
Take, distribute, and follow up on meeting minutes and action items.
Maintain department records, org charts, and internal documentation.
Order office supplies and manage mail, communications, and general team support needs.
Assist with budget tracking and reporting.
Serve as liaison between executives and internal/external stakeholders.
Prepare presentations, reports, and correspondence using Microsoft Office tools.
Ensure compliance with company policies, especially related to expense and calendar management.
Qualifications:
High School diploma required; college degree strongly preferred.
3+ years of experience as an Executive Assistant or in a high-level administrative role, ideally within a corporate or financial environment.
Experience supporting senior-level executives; experience supporting multiple stakeholders is a plus.
Intermediate to advanced proficiency in Microsoft Outlook, Teams, Excel, and expense management systems (e.g., Concur or similar).
Strong organizational and prioritization skills with excellent attention to detail.
Clear and professional communication skills, both written and verbal.
Ability to adapt quickly, manage ambiguity, and perform well under pressure.
JustinBradley is an EO employer – Veterans/Disabled and other protected employees.
