Overview
Executive Assistant Jobs in Dallas, Texas, USA at PrincePerelson and Associates
Executive Assistant
Dallas, TX (In-Office) – Must be within commutable distance of the office
$56-62K/year
A prestigious financial institution based in Dallas, TX is looking for an Executive Assistant to join their team! As an Executive Assistant, you will provide essential support in a fast-paced, team-oriented environment, managing calendars across multiple time zones, scheduling meetings, coordinating complex travel arrangements, and interacting with business leaders and clients. Additionally, the Executive Assistant will be responsible for general administrative duties, processing expenses, maintaining confidential information with discretion, and adhering to compliance regulations.
Executive Assistant Responsibilities:
Provide administrative support in a collaborative, team-oriented environment with flexibility to assist multiple teams as needed.
Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone/video conferences.
Handle high-volume phone calls, take accurate messages, and interact professionally with business leaders and clients.
Coordinate domestic and international travel, including visa processing, and manage expense reports in a timely manner.
Organize internal and client meetings, including booking conference rooms, arranging catering, and ensuring all materials are prepared.
Perform general administrative tasks such as document management, filing, mailing, and processing time entries.
Maintain strict confidentiality when handling sensitive client and business information.
Stay proactive and aware of team priorities to provide seamless support.
Ensure compliance with company regulations and obtain necessary approvals.
Required Qualifications:
3+ years’ experience as an executive assistant supporting executives in a complex environment, preferably in financial services, private sector or government (required).
Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom is required.
Familiarity with expense platforms such as SAP Concur.
Extreme attention to detail and organizational skills, with the ability to prioritize tasks.
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant teams both locally and globally.
Quick learner and self-starter with excellent anticipation skills.
Why you want to work here:
Gain experience with a Leading Global Financial Firm.
Medical benefits.
PTO.
Monday to Friday schedules.
Collaborative and diverse working environment.
Prince Perelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.
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Title: Executive Assistant
Company: PrincePerelson and Associates
Location: Dallas, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Clerical)
