Overview
Executive Assistant Jobs in Austin, Texas Metropolitan Area at Ichor
Title: Executive Assistant
Company: Ichor
Location: Austin, Texas Metropolitan Area
We are seeking an exceptionally organized, proactive, and discreet Executive Assistant (EA) to support the Chief Operating Officer (COO) of Ichor Systems. Based in Austin, Texas, this role is central to enabling the COO’s effectiveness by ensuring strong coordination, communication, and execution rhythm across global teams, internal leadership, and key external stakeholders—including customers and suppliers.
The ideal candidate is highly responsive, confident in managing complex logistics, and thrives in a fast-paced environment where priorities shift quickly. This position requires someone who is not only organized and approachable but also trustworthy and capable of serving as a backup to the CEO’s Executive Assistant when needed.
Key Responsibilities
· Provide high-level administrative support to the COO to ensure efficient operations and optimal use of time.
· Coordinate a global calendar with frequent international travel, ensuring alignment across time zones and organizational priorities.
· Maintain cadence and follow-through on key meetings, operational reviews, and strategic projects—driving accountability and organization-wide visibility.
· Prepare and coordinate meeting materials, presentations, and agendas for executive staff meetings, customer and supplier briefings, and internal forums.
· Serve as a point of contact for the COO with global peers, employees, and external partners, demonstrating professionalism and good judgment.
· Track action items, proactively manage deadlines, and ensure timely follow-up and closure.
· Manage travel planning, logistics, and expense reporting with accuracy and foresight.
· Support internal communications to promote engagement, clarity, and alignment within the COO’s organization.
· Partner with the CEO’s Executive Assistant on cross-functional coordination and provide backup support as needed.
Qualifications
· 8–10+ years of experience supporting C-level or senior executives in a dynamic, fast-paced, global organization.
· Proven ability to manage multiple competing priorities with discretion, agility, and sound judgment.
· Track record of supporting leaders who manage complex operational environments and customer-facing responsibilities.
· Excellent communication, organizational, and interpersonal skills.
· High attention to detail with the ability to work independently and anticipate needs.
· Strong sense of ownership and service orientation; approachable and professional demeanor.
· Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
· Bachelor’s degree or equivalent combination of education and experience.
Preferred Attributes
· Familiarity with manufacturing or technology industries and global team environments.
· Experience interfacing with customers, suppliers, or partners on behalf of an executive.
· Able to adapt to evolving business needs while maintaining a steady, structured approach to execution.
Why Join Ichor?
As a trusted partner to our COO, you’ll play a key role in shaping how we operate and deliver on our commitments. This is a unique opportunity to work side-by-side with a results-oriented leader and contribute meaningfully to the cadence, clarity, and impact of our operations across the globe.
