Overview
Executive Assistant Jobs in Zurich, Switzerland at Swisslinx
Title: Executive Assistant
Company: Swisslinx
Location: Zurich, Switzerland
On behalf of our client, we are seeking a highly organized, proactive, and adaptable Executive Assistant to provide top-tier administrative support to the leadership team.
This role requires the ability to thrive in a fast-paced environment, work effectively under pressure, and meet tight deadlines. The ideal candidate will be highly detail-oriented, reliable, and capable of handling sensitive information with discretion, ensuring smooth and efficient operations.
This is a full-time, permanent position with an immediate start date, 100% on-site in Zurich.
Key Responsibilities:
Manage and maintain the executive’s calendar, schedule meetings, and coordinate travel arrangements efficiently, even under tight time constraints.
Screen calls, respond to emails, and relay messages to the executive as needed, while prioritizing urgent matters.
Prepare agendas, take meeting minutes, and follow up on action items with a focus on meeting deadlines.
Prepare, review, and organize documents, presentations, and reports in a time-sensitive manner.
Book travel, accommodations, and itineraries for business trips, ensuring timely arrangements.
Assist with planning and organizing internal and external events, conferences, and team-building activities with attention to detail and deadlines.
Process expense reports and ensure proper documentation and compliance within established timeframes.
Support the executive on ad-hoc projects and initiatives, meeting project deadlines and adjusting priorities as necessary.
Qualifications:
Bachelor’s or Master’s degree in Business Administration, Management, Communications, or a related field.
2-5 years of experience as an Executive Assistant, ideally in fast-paced environments.
Experience in start-ups/scale-ups, financial services, or banking is a plus.
Proven ability to perform under pressure and meet tight deadlines in a dynamic work environment.
Strong multitasking skills with the ability to manage multiple projects simultaneously.
Fluent in English (required)
Swiss permit holder or citizen (required)
