Overview
Executive Assistant Jobs in Mandaluyong, National Capital Region, Philippines at Filinvest Development Corporation
Title: Executive Assistant
Company: Filinvest Development Corporation
Location: Mandaluyong, National Capital Region, Philippines
The Executive Assistant provides high-level administrative support to senior executives or management by handling a wide range of executive-level tasks and responsibilities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
Calendar & Schedule Management
Organizes and maintains the executives calendar.
Schedules meetings, appointments, and conferences.
Sends reminders and manages conflicts or reschedules.
Meeting Coordination & Support
Prepares agendas and materials for meetings.
Takes minutes and distributes them to relevant parties.
Follows up on action items and deadlines.
Travel & Itinerary Management
Arranges domestic and international travel, including flights, accommodations, transportation, and visas.
Prepares detailed travel itineraries.
Manages expense reports and travel reimbursements.
Documentation & Records Management
Prepares and organizes reports, presentations, and files.
Maintains confidential records and ensures document accuracy.
Manages both physical and digital filing systems
Office & Administrative Support
Orders supplies and manages office needs.
Coordinates with other departments for smooth operations.
Supports special projects and events.
Decision-Making Support
Gathers and synthesizes information to aid executive decisions.
Prepares briefings and summaries for quick reference.
May be entrusted with confidential or sensitive matters.
Task & Project Coordination
Tracks deadlines, project milestones, and deliverables.
Helps coordinate teams or resources for executive initiatives.
Ensures tasks are completed on time and according to priorities.
Ad-hoc Activities
Other tasks that may be assigned from time-to-time
