Overview
Executive Assistant Jobs in Phoenix, AZ at Opentech Alliance Inc
Administrative Assistant Durham, North Carolina
Our hospital is growing! We seek highly motivated, highly skilled individuals to join our Administrative team. We provide 24-hour emergency and specialty services in surgery, rehabilitation/pain management, internal medicine, cardiology, oncology, neurology, and radiology. We’re looking for an experienced Administrative Assistant who excels in a fast-paced, fun, and stimulating environment. The administrative assistant is responsible for various tasks and must thrive in a multi-tasking position. This position will support the Hospital Administrator in ensuring that all of the administrative functions of the office & hospitals are operating at top efficiency. This position reports to the Hospital Administrator.
Essential Job Functions
Maintain Hospital Administrator(HA) calendar
Attend and record HA meeting notes
Accounts Receivable – processing of monthly statements and collection management
Accounts Payable – invoice organization and reconciliation
Facility Coordination – communicate, obtain quotes, schedule, and meet vendors for facility maintenance
Vendor Relations – resolve order or billing issues and reconciliation of statements for vendors
Staff event coordination
Ordering supplies and verifying the accuracy of the bills
Weekly banking
Monthly rabies reporting
Client correspondence
Manage credit card charge backs and disputes
Support new hire onboarding
Controlled substance reporting
Errands for the hospital as requested by management
Additional responsibilities as assigned by Management
Professional Requirements
Maintain a professional appearance
Report to work on time and as scheduled
Demonstrate excellent organizational skills
Manage time effectively and meet deadlines
Work on multiple projects concurrently in a fast-paced environment
Competencies
Written and verbal communication proficiency
Technical capacity (Internet, Microsoft Word and Excel)
Strong ability to keep information confidential
Attention to Detail
Teamwork
Positive attitude
Required Education and Experience
Graduation from high school or GED equivalent
2 years of experience in an administrative role
In addition to a competitive salary, TVRH offers a comprehensive benefits package for FT team members including:
Health, vision, and dental
HSA and FSA Plans
Short-term and long-term disability
Critical Illness, Accident and Hospital Indemnity
Life Insurance
401k with employer match
Paid Parental Leave
Internal benefits include PTO, CE PTO and allowance, uniform allowance, and veterinary services discount. The triangle area includes Raleigh, Durham, Chapel Hill, and surrounding cities in eastern North Carolina. It is one of the fastest-growing areas in the southeast. A unique mix of history, art, nature, and technology, the triangle is home to 15 universities and is known as a center of education, culture, and food! About 2 hours from the scenic mountains and the serene beaches, the triangle offers the opportunity to explore everything from bustling downtown nightlife to quiet hiking trails to quaint farmers’ markets and outdoor bluegrass concerts!
Title: Executive Assistant
Company: Opentech Alliance Inc
Location: Phoenix, AZ
