Overview
Executive Assistant Jobs in Peoria, IL at OSF HealthCare
Rite-Hite is the global leader in the manufacture and distribution of industrial loading dock and door equipment. Our innovative products and world class sales organization ensure solid, consistent growth, both for our company and our staff. We are always looking ahead to develop innovative new products and services to improve our customers’ safety, security, and productivity.
What We Offer:
Rite-Hite provides competitive compensation and a comprehensive benefits package with medical, dental, and vision coverage along with life and paid medical leave. We also provide a retirement savings plan that combines 401(K) with company match and profit sharing. Paid holidays, vacation, and up to five paid personal/sick days per year round out the package.
Rite-Hite is an Equal Opportunity/Affirmative Action employer offering a drug free workplace for our customers and employees.
Job Description:
ESSENTIAL DUTIES and RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Executive Support: Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, expense reports, and small projects as needed.
Calendar Management: Schedule meetings, proactively handle conflicts, prioritize meeting requests.
Meeting Coordination: Plan on and off-site meetings, scout locations, execute logistics
Travel Arrangements: Secure travel needs with travel department, transfer details into calendar
Expense Reports: Ensure expense reports are completely fully with appropriate documentation and in a timely manner
Communication: Serve as the primary liaison between executives and internal/external stakeholders. Handle high-level correspondence, draft and edit reports, and manage complex communication with professionalism and clarity.
Continuous Improvement: Develop and implement best practices and procedures for the administrative team to enhance efficiency.
Problem Solving: Proactively identify potential issues and provide solutions to improve processes and workflow. Address and resolve conflicts or challenges within the administrative team.
Front Desk & Phone Coverage: 2-4 hours/week at Front Desk or fielding/re-directing phone calls.
EDUCATION and EXPERIENCE
Proven experience as an Executive Assistant or in a similar role, with a strong background in supporting senior executives.
Previous experience managing a team of administrative professionals is preferred.
Associate’s or Bachelor’s degree in Business Administration, Management, or a related field preferred.
KNOWLEDGE and SKILL REQUIREMENTS
The ideal candidate will demonstrate:
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain a high level of discretion and confidentiality regarding sensitive information.
Strong problem-solving skills and attention to detail.
Proactive, resourceful, and adaptable with a positive attitude.
Additional Job Information:
N/A
Show more
Title: Executive Assistant
Company: OSF HealthCare
Location: Peoria, IL