Overview
Executive Assistant Jobs in Winter Park, FL at Texnologik
Job Summary:
Provide administrative support to the Human Resources team. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person, phone and email interaction. This non-exempt position will work with direct supervision.
Essential Functions:
Provide administrative and clerical support for the Human Resources team.
Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones.
Administer Child Abuse Clearances and Criminal Record checks.
Generate various types of correspondence to be sent out to field employees and customers.
Gather data and prepare various reports as directed.
Create and maintain spreadsheets as directed.
Assist in scheduling HR events as directed.
Receive phone calls/questions and refer to appropriate HR team member.
Input, maintain and analyze data as requested.
Travel and/or drive personal vehicle to trainings, meetings,& events etc..
Exercise proper care and maintenance of company equipment.
Perform additional assignments per supervisor’s direction.
Occasionally work more than 40 hours per week, including evenings and weekends.
Knowledge of:
Advanced knowledge of Microsoft Office software.
General office equipment, such as computers, fax machines, copiers, phone systems, etc.
Professional telephone protocol.
Professional correspondence.
Relational databases and HRIS concepts.
Ability to:
Learn and follow GOH company policies and procedures.
Prioritize and manage multiple tasks simultaneously.
Follow through on issues in a timely manner.
Efficiently and flexibly deal with changing priorities.
Distinguish confidential and/or personal information and prevent unauthorized disclosures.
Qualifications:
Must have strong data entry, typing and computer skills.
Must have advanced knowledge of Microsoft Office software.
Must have strong customer service and communication skills.
Must be detail oriented.
Valid driver’s license with acceptable driving record per company minimum standard for drivers.
Education:
High school diploma or equivalent.
Prefer Associate’s degree from a business or technical college.
Experience:
Two years of clerical experience preferred.
Previous experience in Human Resources preferred.
Physical Requirements:
Constant (67-100%) Talk and hear in conversations with customers.
Constant (67 – 100%) Talk on telephone and hear telephone conversations.
Constant (67-100%) Able to see and read PC screens, read normal type size print.
Constant (67-100%) Normal vision and hearing range.
Constant (67-100%) Use fingers/hands to type and file.
Constant (67-100%) Sit for sustained periods of time.
Constant (67-100%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
Frequent (34-66%) Bending, stooping, stretching, and prolonged standing.
Occasional (0-33%) Lift and/or transport items weighing less than 25 pounds from one location to another throughout shift.
Occasional (0-33%) Wear required personal protective equipment.
Occasional (0% – 33%) Work in field or plant environment with exposure to adverse or extreme weather conditions, exhaust fumes, noise, dust, extreme temperatures.
Occasional (0-33%) Walk and work on uneven terrain.
Occasional (0-33%) Sit in vehicle for sustained periods of time.
Occasional (0-33%) Travel and/or drive personal vehicle to trainings, meetings, events, etc.
This is a safety-sensitive position.
Title: Executive Assistant
Company: Texnologik
Location: Winter Park, FL
