Overview
Executive Assistant Jobs in Columbus, OH at IMH Fragrance
Title: Executive Assistant
Company: IMH Fragrance
Location: Columbus, OH
About the Role
We’re seeking a proactive, detail-oriented Executive Assistant to support our CEO and Director of Sales & Licensing . This high-impact role is ideal for someone who thrives in a fast-paced, dynamic environment and is passionate about optimizing time and efficiency for senior leadership. You’ll act as a critical right hand, ensuring schedules run smoothly, priorities are addressed, and no ball is dropped.
Key Responsibilities
Manage complex calendars and daily schedules for the CEO and Director of Sales & Licensing , ensuring optimal time management
Schedule internal and external meetings, calls, and travel arrangements
Anticipate needs and priorities to keep both leaders on track and prepared
Screen and triage meeting requests, deciding what’s urgent and what can be delegated or handled independently
Join key meetings to take notes, track action items, and follow up as needed
Act as a gatekeeper and problem-solver, proactively resolving scheduling conflicts or delays
Ensure all prep materials, presentations for meetings are organized and delivered ahead of time
Maintain discretion and confidentiality at all times
Qualifications
Minimum of 5 years of experience supporting C-level executives or senior leadership
Exceptional organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Proficient in Google Workspace and calendar management tools (e.g., Calendly, Zoom, Slack)
Sharp judgment, with a proactive, solutions-oriented mindset
Professionalism, poise, and the ability to maintain confidentiality
Ability to handle ambiguity and work with different personalities
Experience handling budgets & reportingÂ

Nice to Have
Experience in a high-growth startup or sales-driven environment
