Overview
Executive Assistant Jobs in Los Angeles Metropolitan Area at Genter Capital Management
Title: Executive Assistant
Company: Genter Capital Management
Location: Los Angeles Metropolitan Area
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
Calendar management for executives
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Answer and route phone calls, monitor and manage emails, sort and open business and personal mail
Schedule on-site meetings, phone calls and videoconferences with clients, prospects, executives, business associates and outside business organizations, etc.
Manage calendar and help keep on schedule, act as gatekeeper and liaison to staff, clients, executives, business, and personal associates, outside vendors and firms, etc.
Work closely with the Senior Executive Assistant to ensure all aspects run smoothly
Coordinate travel via private plane, schedule rental cars and car service, find and book hotels, provide directions, make restaurant reservations, handle special details and requests
Coordinate with PR firm to schedule TV appearances, radio and print interviews
Create and/or assist with logistics for special events, fundraisers, and parties
Send flowers and gifts to business and personal associates
Maintain and update “Contacts” in Microsoft Outlook
Filing; maintain and update electronic and paper filing systems
Be comfortable enough with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Zoom to provide light tech support
Run business and personal errands
Secure licenses
Order lunches, get coffee, provide parking validations
Qualifications
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Zoom;
Excellent time management skills;
Discretion and absolute confidentiality regarding schedule, plans and correspondence.
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
