Overview
Executive Assistant Jobs in South San Francisco, CA at Career Group
Title: Executive Assistant
Company: Career Group
Location: South San Francisco, CA
Our client, a prestigious life science company, is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer (CEO) and Chief Business Officer (CBO), while also overseeing general office management responsibilities. As a key support to two senior leaders, you’ll help ensure they stay organized and focused on high-priority initiatives. You will also take ownership of office operations, ensuring a smooth and efficient work environment for the broader team. The ideal candidate is a self-starter who can manage shifting priorities and execute with professionalism and discretion.
**Please note this is a 4-month, onsite, contract role with an immediate start in South San Francisco. Pay will be $48-50/hr.**
Key Qualifications:
Provide high-level administrative support to the CEO and CBO, including proactive calendar management, meeting scheduling, and coordination across time zones
Manage domestic and international travel logistics, including itineraries and last-minute changes
Prepare and process expense reports and other executive documentation
Act as a liaison between the executives and internal teams, board members, and external partners
Draft and proofread communications, presentations, and meeting materials
Coordinate team events, on-site meetings, and occasional offsites
Oversee general office operations—manage supplies, vendors, and facilities needs
Maintain confidentiality and exercise discretion in handling sensitive information
Support ad hoc projects and strategic initiatives as needed
Qualifications:
5+ years of experience supporting C-level executives, ideally in life sciences, biotech, or a related industry
Strong organizational skills with the ability to manage multiple priorities with efficiency and poise
Excellent communication and interpersonal skills
Proven ability to maintain discretion and handle confidential information
Proficiency with Microsoft Office Suite, Zoom, and general office tools
Comfortable in a small, fast-paced, and collaborative team environment
Please submit your resume for consideration!
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