Overview
Executive Assistant Jobs in Albany, NY at New York State Executive Chamber
Title: Executive Assistant
Company: New York State Executive Chamber
Location: Albany, NY
Minimum QualificationsAt least six years of progressively responsible experience serving as administrative support to executive leadership in a large organization. College study may be substituted for up to four years of the required experience. In addition, the ideal candidate will have a demonstrated ability to multi-task and coordinate shifting priorities in a fast-paced, deadline-driven environment; strong problem solving and decision-making skills; excellent interpersonal skills and organizational savvy; and demonstrate confidentiality and discretion. Experience working in a governmental setting and/or interest in New York State Government is preferred.
Duties DescriptionIncumbents provide professional, confidential, and administrative assistance and support to principals in the Executive Chamber. Executive Assistants provide support of medium/moderate scope and complexity to principals. Duties include but may not be limited to:
Act as primary point of contact for the reporting principal
Manage calendar scheduling for meetings, appointments, and conference rooms, including providing appropriate meeting information and zoom links
Liaise with other EAs for scheduling coordination
Maintain list of internal contacts for the reporting principal
Manage phones and incoming calls, take messages, and transfer calls to the appropriate parties
Prioritize meetings and coordinating information
Meet and greet visitors arriving for meetings
Manage email correspondence, as well as any incoming or outgoing mail or materials, and ensure appropriate and timely responses
Liaise with appropriate office contacts for any change in scheduling for accuracy
Manage and maintain paper and electronic filing systems
Make copies of various documents
Use various technology applications such as email, word processing, and video conferencing software
Operate office equipment such as printers, scanners, and copiers
Accurately manage and submit timesheets for reporting principal
Make travel arrangements and manage timely submission of expense reports to the designated Chamber Travel Administrator.
Additional Comments
Overtime may be necessary on an as-needed basis.
