Overview
Executive Assistant Jobs in Indianapolis, IN at Indiana University
At Cumming Group, you will work on some of the world’s most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!
Our firm is currently looking for an experienced Administrative Assistant to support the administrative functions of a construction department. The position will operate on a tele-work basis while also requiring at least one day a week in the office, located in Alhambra, CA.
Essential Duties & Responsibilities:
Track expenditures for contracts
Assist with preparing contract agreements
Download state prevailing wage information and assembles it for distribution to contractors
Maintain log of interactions with contractors as part of contract development work
Assists with opening of bids for construction contracts
Schedules live events using Microsoft TEAMS software
Confirm that insurance certificates submitted by contractors meet County standards
Prepare reports indicating degree of compliance with safety training
Set up and take down equipment for hybrid meetings in the conference room
Schedule meetings for project managers with contractors
Assist in tracking consultant hours worked
Generate reports indicating any Job Order Contracting contractors whose insurance has expired
Any other duties may be required by the Division
Ability to work a 6:30am-5:15pm schedule Monday through Thursday, with a 45-minute lunch break.
Knowledge & Skills Required:
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and M
Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.
Relationship Management: Demonstrated ability to build and maintain relationships with customers, vendors, and internal stakeholders.
Attention to Detail: Meticulous attention to detail with a focus on accuracy and quality in all tasks.
Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.
Cultural Fit: Alignment with the organization’s values and commitment to fostering a positive work culture.
Punctuality: Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.
Preferred Education and Experience:
Education: Bachelor’s degree in business administration, office management, or related field preferred.
Experience: Minimum 3-5 years of experience in senior administrative support role, preferably in a fast-paced office environment. Prior experience in the construction industry highly preferred.
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Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The salary range for this full-time role is $22.79-$28.88 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.
In addition to base salary, Cumming Group offers a comprehensive benefits package including:
Medical
Dental Insurance
Vision Insurance
401(k)
401(k) Matching
Paid Time Off
Paid Holidays
Short and long-term disability
Employee Assistance Program
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Title: Executive Assistant
Company: Indiana University
Location: Indianapolis, IN
