Overview
Executive Assistant Jobs in Milpitas, CA at The Mom Project
Title: Executive Assistant
Company: The Mom Project
Location: Milpitas, CA
Job Title: Executive Administrative Assistant
Location: Milpitas, CA
Job Type: Part-time, 10 hours/week
Reports To: Founder & CEO
Our Client is a longstanding, internationally recognized firm specializing in impact accounting, management, and valuation. They serve the growing impact sector driving the transition to a more sustainable and equitable global economy. Their work integrates direct client advisory services with industry capacity building and thought leadership.
Our Client is seeking a highly organized and proactive Executive Administrative Assistant to support the Founder & CEO. This role is instrumental in optimizing the executive’s time and effectiveness by managing administrative functions and ensuring alignment with company goals. The ideal candidate is detail-oriented, resourceful, and able to manage a wide range of responsibilities with discretion and professionalism.
Key Responsibilities
Strategically manage the Founder’s calendar and schedule, ensuring alignment with organizational priorities
Screen, organize, and respond to email communications as appropriate
Organize digital and physical files, maintaining a clear and efficient filing system
Conduct basic research and compile information to support executive decision-making
Perform occasional personal and professional errands as needed
Provide general administrative support to facilitate smooth day-to-day operations
Act as a gatekeeper and liaison on behalf of the Founder with internal and external stakeholders
Proactively identify opportunities to improve time management, processes, and efficiency
Qualifications
Proven experience as an executive assistant, administrative assistant, or similar role
Excellent organizational and time-management skills
Strong written and verbal communication abilities
High level of discretion and professionalism
Tech-savvy, with proficiency in email platforms, cloud-based file systems, and calendar management tools
Able to manage multiple priorities and maintain attention to detail under pressure
Comfortable working both independently and collaboratively
Passion for or interest in impact measurement, sustainability, or social equity is a plus
