Overview
Executive Assistant Jobs in Philadelphia, PA at Chubb
Job Summary
We are seeking an organized individual to provide clerical support and assistance to City Hall staff, including the Mayor and the Public Works Director. This individual will perform a variety of routine record keeping functions, answer telephones, greet the public, receive and process permit applications, maintain business licenses and perform other duties as assigned.
Responsibilities
Perform routine clerical duties, including: answering and routing incoming calls; receiving the public to answer questions or refer to other persons, as appropriate; provide excellent customer service; complete data entry, some bookkeeping duties and filing; maintain and order department supplies; receive and distribute incoming mail, and assist with outgoing mail; compose, type and edit a variety of correspondence, reports, forms and other documents.
Enter building permit information into the permit software.
Maintain contractor license information in the building permit software.
Set up new building permits. Supply building permit reports to media and others upon request.
Assist the Public Works Director in preparing reimbursement requests to state and federal agencies on a required schedule.
Assist in processing applications for zone changes, short plats, boundary line adjustments, variances, street and alley vacation, SEPA checklist, and maintaining files and records of said applications.
Assist in processing pay requests and estimates to contractors and consultants on an as needed basis. Maintain files and records of said requests and estimates.
Assist in preparing legal advertisements, submitting advertisements to the local newspaper, and maintaining records of said advertisements.
Maintain plan library, including: Scanning plans into electronic format; Maintaining files and records for the plan library.
Serve as secretary and take minutes of the Public Works Committee and of the Planning and Zoning Committee.
Assist public with basic zoning questions.
Interpret regulations and ordinances.
All other duties as assigned.
Qualifications
High school diploma or equivalent
Three years paid responsible clerical, secretarial or administrative training preferred.
Working knowledge of computers and electronic data processing, including experience with: Microsoft Office Suite; Modern office practices and procedures; some knowledge of basic bookkeeping.
Skill in operation of a variety of office tools and equipment.
Ability to provide customer service in a professional and cooperative manner.
Ability to communicate effectively verbally and in writing, with the public and with coworkers.
Ability to work efficiently and accurately in a fast-paced office environment that may have frequent interruptions.
Ability to handle stressful situations.
Requirements
Valid state driver’s license with a good driving record.
Pay Range: $3827.00 to $4833.00
Application Requirements:
All applicants are required to submit a completed City of Clarkston application, with or without a resume. Any application packets submitted with a photo will be dismissed. The application packet can be picked up in person at:
Clarkston City Hall, 829 5th Street, Clarkston, Washington, 99403
or online at: https://clarkston-wa.com/government/employment/
Job Type: Full-time
Pay: $3,827.00 – $4,833.00 per month
Benefits:
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Executive Assistant
Company: Chubb
Location: Philadelphia, PA
