Overview
Executive Assistant Jobs in Woodland, CA at ITCO Solutions, Inc.
Title: Executive Assistant
Company: ITCO Solutions, Inc.
Location: Woodland, CA
The Executive Assistant plays a pivotal role in enhancing the efficiency, productivity, and effectiveness of the President & CEO by expertly managing strategic and administrative initiatives. This role requires actively contributing to the organization’s strategic direction while serving as a trusted advisor to the President & CEO. The ideal candidate will demonstrate a high degree of autonomy, initiative, and a comprehensive understanding of the business.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Support:
Calendar Management: Proactively schedule, organize, and optimize the President & CEO’s meetings and events, ensuring alignment with organizational priorities and strategic goals. Ensure all relevant materials are prepared and available for meetings.
Communication: Coordinate and prioritize all communication for the President & CEO, ensuring timely, professional handling of correspondence and drafting responses as needed.
Travel Arrangements: Arrange comprehensive travel plans, including flights, accommodations, and ground transportation, tailored to the President & CEO’s preferences. Prepare detailed itineraries and provide necessary travel documents. Be available outside regular business hours to support the President & CEO during domestic and international trips.
Task Prioritization: Enhance the President & CEO’s time management by effectively prioritizing tasks and providing timely reminders of deadlines and commitments.
Liaison Role: Act as a liaison between the President & CEO and the executive team, senior management, project managers, and other stakeholders as needed.
Independent Action: Handle requests directed to the President & CEO by determining the appropriate course of action, intervening when necessary, and acting as a liaison between departments on behalf of the President & CEO.
Administrative Collaboration: Collaborate with administrative assistants supporting other executives or senior management team members to establish and share best practices and to support cross-functional communication.
Must Haves:
Logline: We need a self starter, go-getter who can support the CEO and executive office. We have two positions open. The position is on-site at Woodland CA, but will allow for some hybrid support.
1-2 years experience as an administrative assistant.
4 year undergraduate degree.
Willing to learn and pick up new responsibilities fast.
