Overview
Executive Assistant Jobs in North York, Ontario, Canada at Apollo Health and Beauty Care
Title: Executive Assistant
Company: Apollo Health and Beauty Care
Location: North York, Ontario, Canada
Benefits:
Gym Access
Dental insurance
Health insurance
We’re Hiring an Executive Assistant – Join Our Team!
Are you a
travel-savvy professional
who thrives in a fast-paced environment? We’re looking for an
Executive Assistant to the CEO
to
manage extensive travel arrangements
(95%) and provide
high-level administrative support
(5%). The ideal candidate is flexible, detail-oriented, and proactive—someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion.
If you’re ready to support a dynamic executive with professionalism and precision, we’d love to hear from you!
Job Responsibilities
Travel Coordination: Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last-minute adjustments. Handle all logistics with a focus on efficiency, cost-effectiveness, and seamless execution — even during last-minute changes or disruptions.
Itinerary & Schedule Management: Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules.
Executive Support: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
Confidentiality & Discretion: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
Administrative Duties (5%): Maintain organized filing systems, prepare reports, and assist with executive communications.
Job Specifications & Requirements
Knowledge & Experience:
5-7 years of travel coordination or high-level executive support experience. Previous experience as a travel agent is considered a plus.
Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services.
Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems.
Skills & Attributes:
Exceptionally organized and detail oriented.
Responsive and adaptable under shifting priorities.
Resourceful problem-solver who can navigate complex scheduling needs.
Professional and poised, maintaining confidence in high-pressure scenarios.
Work Conditions:
Frequent travel responsibilities—the candidate must be comfortable handling extensive travel logistics.
Must be reachable and proactive in managing last-minute changes.
Ability to work independently while maintaining strict confidentiality.
