Overview
Executive Assistant Jobs in Seattle, Washington, USA at Raining Virtue
Job Title:
Executive Assistant/ Project Coordinator
Position Summary:
We are seeking a highly organized and proactive Executive Assistant/ Project Coordinator to provide executive-level support to the Group Vice President and six Vice Presidents. This role is ideal for a seasoned Senior Executive Assistant looking to take on a broader range of responsibilities under the title of Project Coordinator. The successful candidate will manage executive schedules, coordinate meetings, facilitate team logistics, and ensure seamless execution of administrative and operational tasks.
Key Responsibilities:
Executive Support:
Manage calendars for the GVP and VPs, including scheduling meetings and checking availability. Schedule meetings on behalf of executives, ensuring minimal conflicts. Arrange travel accommodations, including flights, hotels, and transportation. Prepare and submit expense reports accurately and in a timely manner.
Meeting Coordination
:
Schedule and manage conference rooms across multiple locations (up to five different states). Organize catering services, ensuring orders are accurate and delivered on time. Collaborate with meeting leaders to determine logistics such as room layout, required equipment, and power access. Coordinate with onsite conference room staff to meet all meeting room requirements.
Team
Resource Management
:
Oversee laptop and hardware inventory for team members, including full-time employees and contractors. Handle hardware requests and fulfillment. Serve as the primary point of contact for office-related inquiries, such as ergonomic asset requests, office supply needs, and workspace reservations.
Additional Responsibilities:
Assist in coordinating meeting agendas and ensure presentation materials are complete. Take meeting notes and track action items for follow-up. Work closely with the communications lead on internal announcements and newsletters. Draft and send communications on behalf of executives. Provide onsite support as needed.
Qualifications:
Bachelor’s degree preferred, or equivalent experience. 5+ years of experience as an Executive Assistant, Project Coordinator, or similar administrative role. Strong proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint) and other productivity tools. Exceptional organizational and
multitasking
abilities. Strong
attention to detail
and
problem-solving skills
. Excellent written and verbal
communication skills
. Ability to work independently while managing multiple priorities. Experience handling sensitive and confidential information with discretion.
Requirements Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge
Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification is a plus
Title: Executive Assistant
Company: Raining Virtue
Location: Seattle, Washington, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management), Business (Office Administrator/ Coordinator, Business Administration, Administrative Management)
