Overview
Executive Assistant Jobs in Commerce, CA at TriMas Aerospace
Title: Executive Assistant
Company: TriMas Aerospace
Location: Commerce, CA
Monogram Aerospace Fasteners is seeking a dynamic Permanent Executive Assistant for their Commerce, CA office location. This person will be supporting the GM and VP of Engineering & Technology, with the working hours being from 7am-4pm with some overtime as needed. This role is on-site Monday through Friday. The position will start ASAP.
Responsibilities:
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· Provide administrative support to the General Manager and some support to the Senior Leadership team.
· Maintain frequently changing calendars through Outlook
· Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
· Prepare and review materials and correspondence for meetings
· Coordinate frequent travel arrangements – both international and domestic, inclusive of air travel, hotel accommodation, car rentals and bookings, trains and visas where required.
· Prepare, reconcile, and track expense reports through Concur (T&E system) in alignment with T&E policy
· Organize and secure highly confidential company and employee information
· Assist in ad-hoc reports special projects as needed
· Serve as back-up support for other managers and administrative staff when required
· Maintain and order supplies, paper, and binding supplies
· Various office manager duties
· Shared catered lunch responsibilities
· Coordinate projects as assigned, assisting in planning, execution and follow-up
This position has a pay range of $41.00 to $46.00 per hour.
Qualifications:
·Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
·Ability to gain a strong command of new systems (Concur – Travel & Expense, Reporting System)
·Quick learner, not afraid to ask the right questions
·Resourceful and self sufficient
·5+ prior experience in administrative position
·On-site Monday through Friday
·Some college, degree required
·Expert in multi-tasking, organizing and prioritizing a must
·Strong written and verbal communication skills
·Detail oriented with ability to work independently and prioritize workload
·Demonstrates a high level of integrity and professionalism
·Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
·Highly tech savvy and advanced knowledge/experience in Microsoft Outlook
·Experience working across numerous time zones
·Well-versed in shorthand/quick notes
·Bilingual in Spanish preferred
