Overview
EXECUTIVE ASSISTANT #606 Jobs in Washington, DC at United States Senate
Job Description
About Us
Washington & Co. Inc. is a leading provider of strategic tax and accounting advisory services. We specialize in tax planning, tax preparation, tax resolution, entity creation and dissolution, monthly accounting, payroll, and proactive CFO services. With over 17 years of expertise, we are committed to delivering forward-thinking solutions and results-driven financial strategies for our clients.
Position Overview
We seek a highly organized and proactive Executive Assistant to directly provide dedicated administrative support to the CEO of Washington & Co Inc. The ideal candidate will be a self-starter with exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This role requires discretion, professionalism, and a high level of confidentiality.
Key Responsibilities
Executive Support: Manage the CEO’s calendar, schedule appointments, and coordinate meetings to ensure seamless time management and prioritization of tasks.
Communication Management: Manage correspondence such as emails and phone calls, draft replies, and coordinate with clients and staff on behalf of the CEO.
Travel Coordination: Arrange business travel itineraries, accommodations, and transportation.
Client Onboarding/Offboarding: Facilitate the smooth onboarding and offboarding of clients, including coordinating necessary documentation and communication.
Event Planning: Assist in planning and coordinating company events, team gatherings, and leadership engagements.
Document Preparation: Create reports, presentations, and documents related to tax and accounting services, ensuring accuracy and professionalism.
Task Management: Arrange and monitor daily responsibilities and special projects for the CEO, guaranteeing that deadlines are met and priorities are recognized.
CRM & Project Management Tools: Maintain and update client records in HubSpot and oversee task assignments and tracking in ClickUp.
Collection Procedures: Coordinating and overseeing client billing and collections to ensure timely payments and resolving outstanding invoices.
Social Media Management: Oversee the company’s accounts, ensuring consistent branding and messaging across platforms.
Newsletter Management: Create and distribute company newsletters, ensuring high-quality content and timely delivery.
Social Media Posting: Schedule and manage social media posts, ensuring alignment with company objectives and marketing strategies.
Qualifications
Proven experience as an Executive Assistant or similar role, ideally in a professional services environment.
Proficiency in HubSpot and ClickUp for managing client relationships and task coordination.
Strong organizational and time-management skills.
Exceptional written and verbal communication abilities.
Skilled in creating professional presentations and client-facing documents.
Experience with client onboarding and offboarding processes.
Familiarity with collection procedures and billing systems.
Proficiency in Microsoft Office Suite and Google Workspace.
Experience with social media management and content creation tools.
Ability to handle sensitive information with discretion and confidentiality.
Proactive problem-solving skills and adaptability to changing priorities.
Attention to detail and the ability to multitask in a fast-paced environment.
Bachelor’s degree or equivalent experience preferred.
Job Type: Full-time
Pay: $50,000 – $65,000 per year
Benefits
401(k)
Dental Insurance
Health insurance
Opportunities for advancement
Paid time off
Vision insurance
Work from home
Schedule
Monday to Friday – 9 AM to 6 PM EST
Work Location: Fully Remote
How to Apply
Interested candidates should submit their resume and a cover letter outlining their qualifications and availability via Indeed.
Join our Washington & Co Inc. team and play a pivotal role in supporting our CEO while contributing to our mission of delivering exceptional tax and accounting services!
Job Type: Full-time
Pay: $50,000.00 – $65,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Experience:
Executive assistant: 5 years (Required)
Work Location: Remote
Title: EXECUTIVE ASSISTANT #606
Company: United States Senate
Location: Washington, DC
