Overview
Executive Assistant Jobs in Tampa, Florida, USA at Open Systems Technologies
Executive Assistant
Location:
Tampa – 2 days onsite/week
Duration: 3+ months (potential CTH)
Pay: $25-32/hr
RESOURCE NEEDS TO BE COMFORTABLE POTENTIALLY WORKING 4-5 HOURS OF OT AND BEING AVAILABLE ON SOME WEEKENDS WHEN SUPPORT IS NEEDED
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
Responsibilities:
Directly supports a Managing Director and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Qualifications:
Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Education:
Bachelor’s/University degree or equivalent experience
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Title: Executive Assistant
Company: Open Systems Technologies
Location: Tampa, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Clerical), Business (Office Administrator/ Coordinator, Business Administration)
