Overview
Executive Assistant Jobs in Longmont, CO at UCHealth
Nacuity Pharmaceuticals, Inc. is a clinical-stage leader dedicated to developing innovative treatments that address oxidative stress, a key factor in severe chronic conditions and blinding eye diseases. Our cutting-edge therapies aim to halt oxidative tissue damage, with clinical programs focused on retinitis pigmentosa, cataract, and cystinosis. Our mission is to expand the science and clinical potential of treatments that tackle diseases involving oxidative stress, a largely unaddressed mechanism contributing to various ailments, both rare and common. Based in Fort Worth, TX, Nacuity is founded by experienced professionals from Alcon Laboratories and backed by esteemed organizations like the Foundation Fighting Blindness and RD Fund. We are currently seeking a Department Administrative Assistant to support the multiple departments within research. The ideal candidate will be experienced in handling a wide range of administrative support tasks, including technical tasks, and must be exceedingly well-organized and flexible. This individual must function effectively and independently in various roles within a dynamic, interrogative, and fast-paced environment. The successful candidate will be a key team member to ensure demanding schedules, conflicting priorities, and communication are managed effectively for the team. The candidate will organize and streamline operations to ensure optimal effectiveness.
Responsibilities
Assist leaders with their daily, quarterly, and annual scheduled duties, to include materials and setup
Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, take attendance, etc.
Coordinate shipment and tracking of Oligonucleotide compounds
Manage and treat highly confidential information professionally and in accordance with expectation of leadership
Handle team contract needs including but not limited to submission and tracking of deadlines
Anticipate team needs and proactively bring together appropriate people and resources to support leadership in addressing issues
Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer, and disposal
Follow abstract/presentation deadlines and conference dates to make sure leadership is aware of upcoming events/deadlines
Assist in creating publications, presentations, and materials as required for submissions
Receive and interact with visitors, new hires, candidates, and caterers
Prepare and process expense reports
Coordinate travel for departments and off-site visitors
Prepare, maintain, and process KOL and consultant agreements, scope of work, travel expenses, and meeting agendas
Manage online library of Scientific Publications
Maintain collaborative and positive relationships with internal administrative team and external administrative partners.
Requirements
At least 2 years of experience with Biotechnology Research preferred, but not required.
A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
Consistently delivers a high quantity of high-quality work
Resilient, open, and adaptable to change; embraces feedback
Team player, who fosters collaboration and thrives in a fast-paced environment
Strong verbal and written communication skills
Ability to manage activities and schedules of multiple leaders with no supervision while maintaining strict confidentiality
Excellent organizational skills, attention to detail and follow through to ensure outstanding execution
Strong relationship building and interpersonal skills exhibiting patience, respect, and grace under pressure
Shares appropriate information openly/transparently with co-workers and cross functional teams
Displays a high degree of maturity, honesty, trust, and integrity
Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Training & Development
Work From Home
Title: Executive Assistant
Company: UCHealth
Location: Longmont, CO
