Overview
Executive Assistant $65-75k plus bonus & profit sharing Jobs in Kansas City Metropolitan Area at Bell & Associates, Inc.
Title: Executive Assistant $65-75k plus bonus & profit sharing
Company: Bell & Associates, Inc.
Location: Kansas City Metropolitan Area
Executive Assistant
$65-75k plus bonus & profit sharing
Overland Park, KS
Bell & Associates has been engaged to help our client find their next Executive Assistant. The Executive Assistant will work independently to support the everyday needs of the office. This person will optimize office operations and oversee internal processes, supplies, equipment and coordinate external resources and vendors, nurturing relationships and upholding best practices. The EA will generate a positive impression of the business by welcoming visitors, responding to requests, and supporting coworkers. They will encourage efficient communications and office operations on a daily basis and recognize issues requiring immediate attention and communicate to leadership any deviations from standard operating procedure.
Responsibilities
Open the office, greet visitors in a friendly manner, answer, and redirect phone calls; manage mail, faxes and shipments; send and respond to emails; manage printing and copying.
Oversee standard office equipment and supplies (such as coffee, sodas, fresh fruit, printer, ink, toner, and paper), and contact appropriate vendors for reorders.
Reserve and prepare conference rooms for meetings and organize catering, as requested.
Work closely with C-Suite to assemble Board of Directors meetings, presentations, and other company presentation materials.
Notarize official documents.
Arrange hotel, limo, lunch/dinner reservations for Board Members and other visitors.
Register employees/managers for conferences and trainings.
Arrange Executive travel and entertainment.
Complete Executive expense reports.
Respond quickly to all C-Suite requests.
Take ownership of shared office areas to keep them clean and neat.
Maintain confidential and sensitive information.
Other additional and/or alternative duties as assigned from timing to time, including supporting other departments or Executives, as needed.
Requirements
Experience as a receptionist/executive assistant.
Superb written and verbal communication skills.
Microsoft Office, Outlook, and internet proficiency.
Must be or have the ability to acquire Notary Public status.
Ability to multitask and manage time effectively.
Exceptional organizational skills.
Self-starter requiring limited oversight.
Ability to accommodate international business practices and cultural norms.
High school diploma or equivalent; college preferred.
Preferred Skills and Qualifications
Previous success in Executive Assistant role.
Experience in refining and developing processes.
Compensation/Benefits
Salary negotiable based on candidates’ qualifications.
Eligible to participate in company’s benefits programs, including 401k, life, health, disability, dental and vision insurance.
Annual bonus potential.
Bell & Associates, Inc. was recently recognized by Forbes list of Best Professional Recruiting Firms in America – https://www.forbes.com/best-professional-recruiting-firms/list/3/#tab:overall
BETTER TALENT. BETTER OPPORTUNITY. FIND IT HERE.
Bell & Associates, Inc. is a recognized Executive Recruiting & Staffing leader based in Kansas City. We focus and specialize in the following practice areas – Accounting/Finance, Engineering, Executive Leadership, Financial Institutions, Healthcare, Human Resources, Information Technology, Manufacturing/Operations Management. We provide top talent to our clients on a Direct Hire, Contract, and Contract-to-Hire basis.
