Overview
Executive Assistant Jobs in Welwyn Garden City, England, United Kingdom at Tesco
Title: Executive Assistant
Company: Tesco
Location: Welwyn Garden City, England, United Kingdom
What’s in it for you
We’re all about the little helps. That’s why we make sure our Tesco colleague benefits package takes care of you – both in and out of work. Click Here to find out more!
Annual bonus scheme of up to 10% of base salary
Holiday starting at 25 days plus a personal day (plus Bank holidays)
26 weeks maternity and adoption leave (after 1 years’ service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave
Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing
About The Role
We are currently recruiting an Executive Assistant to partner our Booker Executive through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member.
Ultimately, an outstanding Executive Assistant ensures that exec members’ time is improved by effectively leading their schedules & completing required administration to deliver their leadership role in Tesco.
This role is based in Welwyn Garden City, with travel to Northampton once a week and time spent in Watford will be required.
You will be responsible for
Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities
Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally
Building and maintaining a network to be a valued team member delivering great service to leadership teams
Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises
Coordinating both internal & external executive member’s networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented
Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s)
Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities
Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities
Following our business code of conduct & always acting with integrity, due diligence & confidentiality
You will need
Experience in a similar role supporting similar level of seniority is essential
Effective tracking/monitoring of cost centres/budgets
Knowledge of resource booking systems (travel, venues etc) & basic financial document
Flexibility required to meet the needs of a fast paced organisation
MS Office/Outlook
Highly organised, ability to prioritise effectively
Accuracy & attention to detail
Solution orientated, ability to network and prioritise contending priorities effectively for the exec member/wider exec team
Administrative skills; multi-tasking is crucial
Experience of sophisticated diary management and interaction with multiple partners
