Executive Assistant

Overview

Executive Assistant Jobs in St. Petersburg, FL at MSM North America

Title: Executive Assistant

Company: MSM North America

Location: St. Petersburg, FL

Overview: 

MSM North America is seeking a professional, proactive, and highly organized Executive Assistant (EA) to support the CEO and Executive Leadership Team. This position plays a vital role in facilitating the daily operations of senior leadership and serves as a key liaison between internal stakeholders, external partners, and government clients. The EA represents the executive office with the highest level of professionalism, confidentiality, and accuracy, often supporting highly sensitive and strategic projects across the defense and government contracting environment. 

 

This role requires strong administrative acumen, project coordination capabilities, and a customer-service mindset, with the ability to work independently and execute high-level responsibilities under tight deadlines. 

 

Key Responsibilities: 

Manage complex calendars and scheduling for the CEO and executive leadership team. 

Coordinate all domestic and international travel arrangements and prepare detailed itineraries; process associated expense reports in accordance with federal and company policies. 

Draft, review, and distribute executive communications, correspondence, briefings, and high-level reports; proofread for accuracy, branding, and compliance with company standards. 

Maintain meticulous records, files, and archives aligned to corporate document control and federal records retention standards. 

Handle confidential and sensitive information in accordance with compliance protocols. 

Assist in coordinating programmatic activities, timelines, and deliverables across departments.  

Track and report on administrative actions, taskers, and leadership directives using project tracking systems and shared dashboards. 

Represent the executive office in interactions with clients, vendors, visitors, and stakeholders, ensuring professionalism and discretion at all times. 

Assist in coordinating logistics and execution of internal and external meetings. 

Monitor and manage office supply procurement, facility scheduling, and vendor interactions. 

Qualifications: 

Associate’s or Bachelor’s degree preferred. 

5+ years supporting executive leadership. 

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative platforms (SharePoint, Teams, Zoom). 

Excellent verbal and written communication skills, with the ability to draft executive-level documents and presentations. 

Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment. 

Prior experience supporting C-suite or executive-level leadership in the defense, aerospace, or government contracting industries. 

Familiarity with DoD program structures, and secure communications protocols. 

 

Work Environment:  

This is a full-time, onsite position based at our St. Petersburg, FL headquarters. 

Travel is minimal, may include support at offsite events or government facility meetings. 

U.S Citizen Required. Ability to obtain and maintain a U.S. Government Security Clearance preferred. 

MSM North America is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, or disability.