Overview
Executive Assistant Jobs in Greater Toronto Area, Canada at Talent IQ
Title: Executive Assistant
Company: Talent IQ
Location: Greater Toronto Area, Canada
We’re seeking a detail-oriented, proactive Executive Assistant to support a senior leader at a fast-growing financial services firm. This is a high-impact role for someone who thrives in fast-paced environments, keeps things moving behind the scenes, and handles sensitive information with discretion and professionalism.
You’ll be the right hand to an executive who values efficiency, clear communication, and follow-through. If you’re highly organized, solutions-focused, and comfortable juggling competing priorities, this role is for you.
What You’ll Do
Manage an executive calendar with precision, balancing internal meetings, external commitments, and high-priority deadlines
Proactively coordinate complex travel arrangements, including multi-leg itineraries, accommodations, and expense tracking
Prepare briefing documents, decks, and supporting materials for leadership meetings, investor calls, and external engagements
Own meeting logistics end-to-end — from agenda development and minute-taking to follow-ups and action item tracking
Serve as a communication hub for the executive, drafting and editing internal and external correspondence with professionalism and clarity
Liaise with internal teams across departments to ensure alignment on priorities and timely execution of deliverables
Track key business metrics, deadlines, and confidential projects, acting as an extra layer of accountability
Support project management for ad hoc strategic initiatives, providing structure, timelines, and follow-through
Continuously improve administrative processes, anticipate needs, and remove friction to allow the executive to operate at peak performance
Qualifications:
5+ years of experience as an Executive Assistant or in a similar high-level support role
Previous experience in financial services, investment firms, consulting, or corporate environments
Exposure to mutual fund or wealth management sectors is a strong asset
Excellent written and verbal communication skills, with the ability to write on behalf of the executive
