Overview
Executive Assistant Jobs in Remote at Smile Or Die
J Banicki Construction is looking for a Field and Office coordinator in Flagstaff, AZ
Why work at Banicki?
Founded by Jerry Banicki locally in 1991, J. Banicki Construction, Inc. (Banicki) is a trusted heavy civil construction firm recognized for our ability to provide comprehensive civil infrastructure services for our clients. Headquartered in Phoenix, Banicki has completed over 1,400 municipal, state, and federal projects across Arizona, California, and Texas, earning a reputation for our ability to deliver projects of all sizes and complexities with precision and efficiency. Our pronounced focus on delivering exceptional quality work is highlighted by the five AGC Build Arizona Project of the Year Awards we have received on bridge and heavy civil projects delivered since 2020.
What Banicki Can Offer You:
Competitive pay
Industry Leading Benefits: We offer industry leading health, vision, dental, and other benefits.
401 K: 100% Company match up to 5%. You will be eligible on the first day of the first full month after your start. Example – Start date in mid-September, eligibility is first of November.
Holiday Pay: Eight paid holiday days per year independent of vacation (PTO).
Position Overview- We are seeking a highly organized and detail-oriented individual to join our team as a Field and Office Coordinator. In this role, you will be responsible for supporting project operations by managing material orders, coordinating deliveries, processing invoices, and handling a variety of administrative tasks. You will work closely with superintendents, engineers, and subcontractors to ensure smooth project execution.
Key Responsibilities:
Place and manage material orders for project needs.
Collaborate with superintendents to coordinate material deliveries.
Communicate with project superintendents and engineers to receive and track material tickets.
Accurately enter and manage receiver tickets.
Process material invoices in a timely and organized manner.
Communicate with superintendents regarding anticipated subcontractor invoices.
Enter subcontractor receiver tickets.
Process subcontractor invoices and ensure accurate documentation.
Track the progress of invoices from order placement to payment.
Collaborate with project engineers on budget revisions.
Receive and route weekly paperwork from the field.
Manage inventory and order office supplies as needed.
Receive, organize, and route incoming mail.
Maintain accurate document filing systems.
Take meeting minutes and ensure proper distribution.
Manage and maintain team calendars, scheduling meetings and appointments.
Skills & Qualifications:
Strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and other office tools.
Experience in construction or project management is a plus.
Detail-oriented with the ability to track and manage multiple tasks.
Ability to work well independently and as part of a team.
We are an equal opportunity employer: We do not discriminate based on race, color, national origin, religion, creed, sex, sexual orientation, gender identity, disability, age, genetic information, marital status, military status, membership or activity in a local human rights commission, or status with regard to public assistance, or any other characteristic protected by applicable law.
Title: Executive Assistant
Company: Smile Or Die
Location: Remote
