Overview
Executive Assistant Jobs in Washington DC-Baltimore Area at Basilinna
Title: Executive Assistant
Company: Basilinna
Location: Washington DC-Baltimore Area
Basilinna is a Washington, DC-based consultancy that integrates government relations, business advisory and strategic communications into goal-driven strategies for our clients. Our clients range from multinational corporations to government agencies, and we pride ourselves on delivering tailored strategies that drive success in an ever-changing world. We are a multicultural team with reach across the United States, China, Australia, the Middle East, Africa, and Latin America.
The Executive Assistant is foundational to the business and a key member of the team. This professional will ensure the organization runs smoothly by providing administrative support primarily to the Chair & CEO and COO & President, but will also support the full team on scheduling and events to support client service and the growth of our business.
Responsibilities
Daily calendar management for the principals – all scheduling and appointments both personal and professional with internal and external stakeholders; ensure a well-balanced agenda to optimize productivity.
Ensure principals are prepared for meetings with relevant documents.
Organize travel itineraries, including flights, accommodations, ground transportation, and meeting schedules, ensuring seamless business travel experiences for the principals.
Office management including ordering supplies.
Draft and proofread correspondence including emails, letters, and reports, maintaining a consistent tone aligned with the company’s brand, and ensuring clear communication at all times.
Manage critical documents, such as financial reports and contracts, while upholding confidentiality and accessibility for prompt decision-making.
Personal tasks when needed for the principals.
Expectations
Excellent interpersonal, verbal and written communication skills.
Strong organizational skills, including an attention to detail like catching typos.
Anticipate needs and plan ahead.
Ability to prioritize with input from principals.
Bring an entrepreneurial, growth and “define your job expansively” mindset – and your sense of humor.
Ability to manage many projects, move fast and prioritize.
Problem solving through critical and analytical thinking for decisive action.
Qualifications
10-15+ years experience supporting senior executives in a start-up environment.
Experience supporting multiple time zones.
Proficiency in Microsoft Teams, Word, Excel, PowerPoint, Outlook and emerging AI tools.
MUST live in the DC area for periodic in-person meetings. This role is currently remote but will convert to hybrid.
Benefits
Basilinna provides a comprehensive benefits package, including life insurance, paid time off (PTO), a company-matched Simple IRA, as well as the opportunity for an annual discretionary bonus.
