Overview
Executive Assistant Jobs in New York City Metropolitan Area at Juno Search Partners
Title: Executive Assistant
Company: Juno Search Partners
Location: New York City Metropolitan Area
Our client, a biotech in NYC, is seeking an Executive Assistant to provide administrative support to the Chief Executive Officer in a one-on-one working relationship while also providing broad support to the rest of the Executive team. The position will also support and/or lead the coordination of meetings, events, and conferences.
Ideal candidates will have strong organizational and communications skills. This position will communicate with the CEO and other executives, both internal and external, on a daily basis and will require the appropriate verbal and written communications skills.
Duties include, but are not limited to:
Gatekeeper of all contact with the public, clients, and staff coming through the executive’s office
Schedule internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering
Manage the CEO’s day-to-day schedule; ensure that the CEO is well prepared for meetings and maintains list of follow up action items
Support 3-4 C-suite Executives in addition to the CEO
Coordinate and organize senior meetings, including but not limited to material preparation and distribution, coordination of guest speakers, and logistics.
Arrange domestic/international travel, including developing detailed agendas, managing any visa requirements, and addressing other travel/logistics related requirements as needed.
Manage telephone coverage as needed, including responding to inquiries, routing calls, and taking detailed messages.
Manage other miscellaneous administrative activities including technology requests, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team.
Provide back-up coverage for admin colleague(s) during planned or unplanned absences from the office
Assistance with executing legal documents to be signed by various team members.
Expected to be in-office 4 days a week
Qualifications:
At least 10 years of administrative experience, ideally with experience in supporting C-Suite Executives
Fluent in MS Outlook, Word, PowerPoint, and Excel
Fluent in Outlook and Google Calendar
Effective interpersonal skills
Superior oral and written communication skills, including excellent telephone etiquette
Resilient and flexible to adapt to changing and competing priorities in a deadline driven environment
Extremely well organized with exceptional time-management skills and a meticulous attention to detail
Demonstrated high level of integrity, confidentiality, and trustworthiness especially as it relates to sensitive and confidential information
College degree is a plus
Experience working in the biotech or life sciences industry is a plus
Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and re…
