Overview
Executive Assistant Jobs in New York, New York, USA at Dowbuilt
Location: New York
We’re hiring an Executive Assistant with at least 2 years’ of experience providing comprehensive administrative support to multiple C-suite executives.
This position requires an individual with a high level of integrity, discretion, and impeccable attention to detail.
Well-developed communication skills are a must.
Responsibilities include but are not limited to booking travel, managing executive calendars, handling CEO-related projects, communicating on behalf of leadership, and providing general administrative support.
WHAT YOU’LL DO
Book travel arrangements (flights, rental cars, lodging)
Complete expense reimbursements for CEO, Managing Principal, and CFO per company guidelines
Manage entries in the client database in CRM for key executives
Organize and manage calendars, review for conflicts, and schedule/reschedule meetings
Proactively communicate schedule changes
Communicate professionally on behalf of executives
Support properties owned by the CEO, including billing, setup, maintenance, insurance, taxes, and cost allocations
Assist external vendors and support the Chief of Staff with projects
Backup the Seattle Front Desk as needed
Assist with other related duties as required
Some local travel may be required (less than 10%).
WHAT YOU NEED TO SUCCEED
At least 2 years of administrative or executive assistance experience
Outstanding organizational, interpersonal, and communication skills
Analytical, diplomatic, and tactful approach
Bachelor’s degree or equivalent experience
Proficiency in MS Office, web-based solutions (Smart Sheet, Egnyte, Slack, Asana, Insightly)
Ability to manage stress and maintain composure
Strong multi-tasking skills and discretion
Trustworthiness and ability to handle confidential information
Adaptability and positive attitude
Additional qualities include active listening, initiative, and a commitment to personal development.
WHAT WE OFFER
Competitive salary, comprehensive benefits including fully paid medical/dental/vision, life insurance, 401(k), disability, paid holidays, PTO, mentorship, education reimbursement, dog-friendly environment, and bonuses.
The salary range is $70,000 – $85,000 annually.
WHO WE ARE
Dowbuilt is a construction company known for innovative residential projects, working with top architects and featured in major publications. Our culture emphasizes care for employees, clients, and partners.
HOW YOU’LL GROW
We invest in ongoing professional development, promote diversity, and support career growth through open communication, mentorship, and goal setting.
We are an equal opportunity employer committed to diversity and inclusion.
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Title: Executive Assistant
Company: Dowbuilt
Location: New York, New York, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin)
