Overview
Executive Assistant Jobs in New York, NY at ASK Consulting
Title: Executive Assistant
Company: ASK Consulting
Location: New York, NY
“All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment”.
Job Title: Executive Assistant
Location: New York, NY 10577
Pay: $35 – $37 hr. on W2
Duration: 6 months (Possible Extension)
Job Responsibilities:
Telephone coverage, answer phones, take accurate messages, know bankers whereabouts at all times, back-up other lines, as needed
Light to moderate client contact
calendar maintenance for meetings and/or conference calls
Coordinate related conference rooms including any catering, audio/videoconference set up
Assist Analysts with Lucite orders, closing dinners and client outing coordination
Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up-to-date, retrieve appropriate approvals for travel
Prepare all itineraries
Prepare and submit all expense reports on a timely basis
Type correspondence, memos and presentations
Prepare presentation books and meeting materials, copy, collate, bind
Maintain filing system, correspondence, documents
Navigate Firms resources, interface with various departments to collect information, respond to requests, obtain services
Retrieve research or other necessary materials from intra/internet
Send and retrieve digital and inbound faxes
Distribute mail, arrange messengers and overnight package services
Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs
Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
Required Skills and Personal Attributes:
Strong communication, judgment, and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexible with coverage responsibilities and teams.
Other Requirements:
College Degree Preferred or Relative Corporate Experience preferred
Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
Other helpful applications include Excel, PowerPoint, internet and research tools
Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements.
About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities
ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.
