Overview
Executive Assistant Jobs in Singapore, Singapore at Confidential
Title: Executive Assistant
Company: Confidential
Location: Singapore, Singapore
About the Role – You will provide comprehensive administrative support to the Trading team, including managing travel arrangements, visa applications, expense reporting and office supplies. Additionally, the position involves providing high-level, confidential secretarial support to the Senior Corporate Executive (SCE) with approximately 20% of responsibilities focused on managing and providing household and personal support matters.
Key Responsibilities:
- Provide support to the Heads of Department in the Trading Division with travel bookings on flight and accommodation for their business travels.
- Support the Heads of Department in the submission of travel expenses and claims through Workday.
- Responsible for providing support to internal and external overseas delegations whenever they are in Singapore for meetings with the Trading Team.
- Collate expense reports for all business travel.
- Organise team bonding activities and Department events and gatherings for the Trading Department.
- Manage and maintain office supplies and inventories such as stationeries and office equipment for the Trading Department.
- Liaise with HR/Admin on feedback of office admin, furniture & fittings.
- Work alongside the Personal Assistant to SCE, and serve as a back-up in ensuring efficient and smooth functioning of the SCE’s household matters.
- Perform additional administrative tasks and special assignments as assigned by the SCE.
- Handle any other ad hoc matters relating to the Trading Department.
Job Requirements:
- Min Diploma in Business Administration or equivalent
- Relevant secretarial certifications can be considered
- Min 5 years in a similar position
- Proficient in MS Office Applications
- Pro-active and resourceful, with the ability to anticipate needs and take action before issues arise.
- Highly organised, discreet and able to manage sensitive information with confidentiality.
- Excellent communication and interpersonal skills.
- Flexible and adaptable to changing schedules and requirements.
