Overview
Executive Assistant Jobs in Aurora, CO at MycoTechnology, Inc.
Title: Executive Assistant
Company: MycoTechnology, Inc.
Location: Aurora, CO
Position Purpose:
The Executive Assistant provides high-level administrative support to company executives. Conducts research, prepares statistical reports, creates & edits presentations, handles information requests and performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for company executives & board chairman.
Essential Duties:
Create reports, memos, letters and other documents using word relevant computer software
Answer phone calls and direct calls to appropriate parties or take messages
Schedule meetings for executives; Manage executive calendars
Record, type and distribute meeting minutes
Greet visitors and determine whether they should be given access to specific individuals
Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution
Perform general office duties such as ordering supplies and maintaining records management database systems
File and retrieve corporate documents, records and reports
Open, sort and distribute incoming correspondence, including faxes and email
Make executive travel arrangements and create travel agenda when needed
Complete monthly expense reports for executive team
Assist in coordinating office events and social gatherings
Provide back up for front desk receptionist
Assist in managing Board of Directors meetings
Knowledge, Skills & Abilities:
High school diploma required. Associate degree or bachelor’s degree preferred
Five + years of administrative experience; executive administration certification preferred
Communication proficiency via phone, written or in-person
High level of integrity and ability to keep information exposed to confidential
Excellent time management
Ability to prioritize effectively to meet multiple stakeholder expectations and deliverables
Collaboration skills
Technical Capacity – Intermediate (advanced a plus) Microsoft Windows Office; advanced knowledge of Power Point presentation builds. Powered by JazzHR
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