Overview
Executive Assistant Jobs in Highlands, NC at Wildcat Cliffs Country Club
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Job Classification: ADMINISTRATIVE ASSISTANT
Posting Number: 36423
Department: Administration & Regulatory Affairs Department
Division: Park Houston
Reporting Location:2020 McKinney, Houston, TX 77003
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM* *Subject to Change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
ParkHouston Division is seeking a highly organized and detail-oriented Administrative Assistant to support our team and ensure efficient day-to-day operations. The ideal candidate will handle a wide range of administrative and clerical tasks as well as working directly with the Deputy Director. This role requires strong organizational skills, the ability to thrive in a fast-paced environment, the ability to manage tasks and responsibilities independently, and excellent communication abilities to present information to various audiences effectively and confidently.
Manage and maintain office records retention and documentation.
Assist with administrative tasks as it pertains to 311 requests and parking programs.
Monitor program budgets and identify opportunities for cost savings.
Perform administrative duties such as scheduling meetings, preparing agendas and reports, managing training calendars, taking meeting minutes, and maintaining training-related files.
Order office supplies and maintain inventory levels to ensure operational efficiency.
Reviews and ensures appropriate signature approvals on documents.
Reviews and process invoices, department bills, purchase orders, etc., for submission for payment. Research problems with invoices to expedite payment of bills on time.
Support division with administrative tasks as needed.
Handle sensitive information with confidentiality.
Assists with or performs special projects as assigned.
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
MINIMUM REQUIREMENTS
EDUCATION
Requires a Bachelor’s degree in Business Administration, Liberal Arts, Public Administration or a related field.
EXPERIENCE
One year of administrative experience is required. Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.
LICENSE
None
PREFERENCES
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
Department may administer pertinent skills assessment.
SAFETY IMPACT POSITION NO
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
Pay Grade 17
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0450).
If you need special services or accommodations, call (832/393-0450). (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employment
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Employer
City of Houston
Address
901 Bagby St
Houston, Texas, 77002
Website
https://www.houstontx.gov/
Title: Executive Assistant
Company: Wildcat Cliffs Country Club
Location: Highlands, NC
