Overview
Executive Assistant Jobs in Texas at ABC Financial Services, Inc.
Join Our Team at Windermere Real Estate/East, Inc.
Are you a dynamic leader with 3-5 years of experience managing a team and overseeing office operations? Do you thrive in a fast-paced, team-oriented environment and have a passion for real estate? We’re looking for a motivated individual to lead the small front office support team at the Bellevue branch of a successful and established 6-office company on the Eastside. In this role, you’ll collaborate and interact with staff across all six locations, sharing ideas and best practices to ensure the success of the entire organization.
This is a full-time, long-term opportunity for someone looking for growth, challenge and community. If you’re excited about developing a team, streamlining processes, and providing excellent administrative support to our real estate brokers, we want to hear from you!
About the Role:
As the Administrative Manager, you’ll be instrumental in overseeing office operations, supporting a team, and ensuring the smooth functioning of daily tasks. This role will provide you with the opportunity to make an impact while also allowing for personal and professional growth.
You’ll be responsible for managing a team that assists our brokers, handles listings and sales transactions, creates marketing materials, and ensures everything is running smoothly in the office. You’ll also play a key role in training and mentoring staff, providing office-wide support, and organizing events that foster team collaboration.
What You’ll Be Doing:
Working with the Branch Manager to ensure a smooth-running office.
Participating in the hiring and training of new team members and ensuring they’re equipped for success.
Coaching each of your team members for individual growth.
Overseeing the smooth running of daily operations.
Supporting brokers in all aspects of their business:
Handling general office duties, including answering phones, greeting clients, and maintaining office supplies
Overseeing the management of broker listings (inputting to NWMLS, uploading pictures/documents, creating flyers, etc.)
Handling broker sales transactions and ensuring accurate documentation
Assisting brokers with both electronic and print marketing materials
Supporting brokers with social media posts and maintaining their online presence Assisting brokers with tech setups (emails, phones, iPads, Outlook)
Conducting new agent orientation and training staff on office procedures
Serving as a go-to resource for brokers using real estate tools and software
Planning and organizing office events.
Troubleshooting office equipment and ensuring all systems are running smoothly.
Having fun!
Establishing professional relationships with a dynamic and diverse group of individuals.
What We’re Looking For:
A minimum of 3-5 years of supervisory and operations experience.
Strong background in real estate administration (preferably 1+ year)
Excellent customer service skills with a passion for consistency and details
The ability to thrive in a dynamic and fast-paced environment
A growth mindset and eagerness to learn and evolve
Experience with office technology and troubleshooting common issues
Ability to mentor and train team members, fostering a positive and productive office culture
Someone who values the importance of “the details”
Why You’ll Love This Role:
You’ll have the chance to grow within the company and contribute to the long-term success of the office
You’ll be part of a supportive, fun, and energetic team that truly enjoys what they do
No two days are the same, providing variety and new challenges each day
You’ll be encouraged to bring new ideas and contribute to the office’s success
A culture that emphasizes both hard work and fun—because we believe in making work enjoyable!
Opportunities for collaboration and interaction with staff across all six office locations, allowing you to contribute to a unified and thriving organization.
If you’re someone with a passion for administration and office management and are looking for challenge as well as a place you can truly call home, we’d love to meet you!
Job Type: Full-time
Pay: $56,000.00 – $70,720.00 per year
Benefits:
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Experience:
Supervising/Managing: 3 years (Required)
Real Estate Admin: 1 year (Preferred)
Ability to Commute:
Bellevue, WA 98004 (Required)
Work Location: In person
Title: Executive Assistant
Company: ABC Financial Services, Inc.
Location: Texas
