Overview
Executive Assistant Jobs in Waipahu, HI at Pacific Historic Parks
Location: Amarillo, TX
Job Title: General Administration Senior Assistant
Career Level From: Senior Assistant
Career Level To: Support
Organization: Safety & Industrial Hygiene (51074510)
Job Specialty: General Administration
What You’ll Do
Performs operational duties in support of regulatory, security, and industry practices compliance documentation. Coordinates the verification, approval, and processing of document revisions, and tracks document activity to ensure timeliness and process efficiency. Inputs new information into database systems, create and manage records, update existing database systems, produce reports, retrieve data as requested, perform regular backup activities for databases, and document, organize and store relevant documents.
Performs a variety of activities in support of functional areas or for a specific project, business, or technical unit. Gathers, collects, records, tracks, and verifies data and information from multiple sources. Compiles, reviews, and analyzes data. Uses software to compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations. May design processes to enhance work flow. Provides data and information to others on processes and procedures. May provide routine administrative support including taking messages, scheduling meetings, preparing correspondence, filing, etc., for more than one managers or departments. Requires a broad working knowledge of departmental and company policies and practices.
Operates a variety of electronic office equipment to transcribe or validate data from various source documents. Reviews input/output data to verify completeness, accuracy, and conformance to quality standards and specifications. Prepares and maintains programs for automatic duplicating or skipping operations. Interprets information from a variety of source documents to determine data to be keyed. Maintains production records. Provides a variety of reports as requested.
What You Can Expect
Meaningful work and unique opportunities to support missions vital to national and global security
Top-notch, dedicated colleagues
Generous pay and benefits with a stable organization
Career advancement and professional development programs
Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
High school diploma: Minimum 4 years of relevant experience.
Associate degree: Minimum 2 years of relevant experience.
Preferred Job Requirements
Experience developing and managing internal processes and filing systems.
Proven experience as a data entry clerk and use of word processing tools and databases.
Fast and accurate typing and editing skills. Working knowledge of report production, documentation, organization and storage of records.
Why Pantex?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Pantex you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10CFR 709. Medical requirements may apply.
Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity, age, religion, national origin, ancestry, genetic information, disability or veteran status.
Title: Executive Assistant
Company: Pacific Historic Parks
Location: Waipahu, HI
