Overview
Executive Assistant Jobs in Dubai, United Arab Emirates at Hourani & Partners
Title: Executive Assistant
Company: Hourani & Partners
Location: Dubai, United Arab Emirates
Job Description: Executive Assistant
Executive Assistant Responsibilities
Proofread and amend documents as per lawyer’s requirements. Incorporate client comments as indicated by lawyer.
Blackline (comparison) of documents.
Cross referencing checks; know how to insert, check and update.
Draft engagement letters (based on templates) and incorporating fee pitch/assumptions & scope of work.
Initiate new matter conflict checks, follow up on conflict results, complete client/matter opening form, providing billing information, updating finance and chasing finance on matter number allocation, updating timesheets.
Gather client KYC documents and information, follow up with compliance for clearance, obtaining ethics approval.
Review draft invoices and edit narratives according to house rules before invoices are presented to the partner for approval.
Learn about the life cycle of a transaction, case, or deal.
Track invoices sent out and track invoice payments, liaising with the finance department on outstanding payments.
Call the respective governmental departments to query for information as needed
House style & format documents. Understand formatting steps and apply them to all templates and documents.
Create documents from template form. Spot check for updated logo, footer, document number and date checks.
Travel arrangements.
Book meetings /lunches etc.
Organize and manage diary.
Coordinate with clients externally.
Coordinate within the team and other departments of the firm.
Timesheets – Amending timesheet narratives & closing time.
Process expense claims.
Process WIP Lists and complete the monthly billing process.
Answer client calls and queries in a professional manner.
SKILLS
Technology
Interpersonal
Administration
Microsoft Office Suite
Information Management
Digital File Organization
Microsoft Teams
Billing & Invoicing
Videoconferencing & Teleconferencing
Email Management
Open communicator
Excellent organizational skills and time management
Adaptable & patient
Problem solving abilities
Accuracy and attention to detail
Integrity & Reliability
Excellent written & spoken English
Bilingual
Multitasker
Professional personal presentation
Drive & initiative
‘Think outside the box’ approach
Ability to handle sensitive information confidential
Telephone etiquette
Time management
