Overview
Executive Assistant Jobs in Napa, CA at The Doctors Management Company
Full Job Description
The Doctors Company Patient Safety team is seeking a dynamic and highly organized Executive Assistant with strong technical skills and proven experience with business intelligence (BI) to join our team.
Qualifications
Bachelor’s degree preferred
Strong proficiency in business intelligence tools.
Experience with project management tools and methodologies is strongly preferred.
At least three years in a support or business support role.
Insurance Industry experience is a plus
Highly-developed interpersonal skills including communication and listening skills, attitude, exhibiting a professional, energetic, proactive and enthusiastic demeanor
Excellent verbal and written skills and attention to detail
Ability to handle multiple priorities and manage complicated calendars across multiple executives and external personnel
Demonstrate excellent judgment and influence management skills
Proactive approach to business needs and requirements
Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments
Salary Range: $62,252 – $76,900
Responsibilities
General Administrative Support
Manages the executive schedule and keeps abreast of upcoming events and matters requiring timely action.
Schedules appointments and proactively monitors availability of supported executives.
Proactively provide pre/post meeting support.
Organizes and maintains office and electronic files.
Responsible for supply and stationery orders and coordination of distribution to executive team.
Maintains email distribution lists for email groups.
Prepares expense reports as assigned.
Assists in coordinating / scheduling department events.
Attends meetings as requested. Records and produces meeting minutes.
Provides Executive(s) with useful information needed before attending conferences and seminars.
Assures appropriate materials are received and distributed.
Maintains availability and organization of key documents, presentations, and materials related to executive activities for dissemination as appropriate and/or advised.
Customer Service, Situational Awareness and Advisement
Provides superior customer services, as the initial point of contact for the supporting executive.
Serves as a conduit between executive internal/external stakes demonstrating professionalism, confidentiality, and tact.
Maintains comprehensive knowledge of policies, practices, critical initiatives, and other items impacting executives.
Proactively anticipates the executive’s needs through analysis of schedule, key projects, and upcoming events
TDC Technology Advisement and Support
Utilize business intelligence tools and software to gather, analyze, and present data insights to support strategic decision making.
Create and maintain executive reports, presentations, and dashboards to communicate key performance indicators and trends effectively.
Stay updated on industry trends and best practices in business intelligence and technology to recommend innovative solutions.
Develop thorough understanding of the TDC Systems to provide support to Executive(s) (SuccessFactors, Jive, Outlook, Concur, etc.)
Develops and maintains Executive TDC Connect pages and maintains information to ensure final displayed result meets desired requirements.
Prepares and edits presentations, correspondence, documents, organizational charts, and other d…
Title: Executive Assistant
Company: The Doctors Management Company
Location: Napa, CA
Category:
