Overview
Executive Assistant Jobs in Naples, FL at Grace Place for Children and Families
Full Job Description
Job Title:Executive Assistant
Reports To:Chief Executive Officer
Classification:Non-exempt
Supervisory Responsibilities:None
Date:11/16/23
Our Mission: Grace Place puts faith into action providing pathways out of poverty by educating children and families.
Summary/Objective:
The Executive Assistant works closely with Grace Place executives to provide administrative support to the CEO, Board of Directors, and Executive Leadership Team. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant also serves as a liaison to the board of directors and executive leadership team. He/she organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Essential Duties and Responsibilities:
Handles a broad variety of administrative tasks for the CEO Including managing CEO’s calendar of appointments, preparing communication that is sometimes highly confidential, arranging meetings and travel plans, completing expense reports, running reports, and compiling Board documents.
Greets CEO’s visitors to the campus, including Board members, donors, and volunteers.
Plans and coordinates the CEO’s schedule; manage conflicting events, keeps CEO well-informed of schedule changes, upcoming commitments, and responsibilities.
Handles incoming calls to the CEO, provides general information, direct calls, and announces visitors.
Communicates directly with Board members, donors, and Grace Place staff.
Provides a smooth bridge for smooth communication between the CEO and internal departments; builds relationships and maintains credibility, trust, and confidence with the senior leadership team.
Researches, prioritizes, and follows up on issues needing attention from the CEO; handles matters expeditiously, proactively, and follows-through on issues often with deadline pressures.
Prepares and compiles high-quality Board materials; assist with tracking down missing information and data.
Supports the Board and ELT members by serving as the recording secretary, preparing timely and accurate meeting minutes and action items.
Manages a variety of special projects for the CEO, some of which may have an organizational impact.
Supports the coordination of fundraising events and community presentations.
Provides hands-on approach to the day-to-day functions of the CEO and Executive Leadership Team.
Performs any other duties or responsibilities as requested.
Qualifications:
Education:
High School degree required; Bachelor’s degree preferred.
Experience:
Minimum of three years’ experience in an office …
Title: Executive Assistant
Company: Grace Place for Children and Families
Location: Naples, FL
Category:
