Overview
Executive Assistant Jobs in United States at Zipify
Title: Executive Assistant
Company: Zipify
Location: United States
Are you interested in working remotely with a fun and talented team? Then maybe you can come work with us!
Who are we? We’re Zipify Apps, a software as a service company with a suite of apps for the Shopify Platform.
We’re looking for a highly organized and proactive Executive Assistant to serve as the COO’s right-hand, supporting day-to-day operations and ensuring efficiency across key business functions. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced remote environment. Sound like you? Good! Keep reading….
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Key Responsibilities
Executive Support & Operations
Assist in managing and streamlining the COO’s workload
Handle weekly expense reports and assist with financial documentation
Organize, maintain, and refine internal processes to improve efficiency
Support team communications, culture initiatives, and event planning
Project & Task Management
Oversee and update Asana boards, tracking progress on key initiatives
Assist with various operational and project management tasks
Coordinate internal and external resources to expedite workflows
Technology & Access Management
Manage Tech Stack access, including logins and permissions
Oversee Zipify’s Password Manager and ensure secure access to tools
Organize and maintain shared Google Drive folders
Meeting & Documentation Support
Assist with scheduling meetings, preparing meeting agendas, taking detailed minutes, and distributing follow-up action items
Handle correspondence, including memos, reports, and invoices as needed
Process and organize sensitive documents with confidentiality
Ideal Skills & Experience
Proficiency in:
Asana (Project & task management)
Google Workspace (Docs, Sheets, Drive, Gmail)
Google Calendar (Scheduling & meeting coordination)
Key Qualifications
Highly organized: Ability to prioritize tasks, manage complex schedules, and anticipate needs
Excellent communication: Strong written and verbal communication for internal and external interactions
Tech-savvy: Comfortable navigating and troubleshooting various digital tools
Detail-oriented: Ensures accuracy and precision in all administrative tasks
Trustworthy & Discreet: Handles confidential information with professionalism and integrity
Must be able to work USA hours
This role is perfect for someone who thrives in a fast-paced, remote-first environment and enjoys optimizing operations to keep things running smoothly. If you’re an organized, proactive problem-solver, we’d love to hear from you!
