Overview
Executive Assistant Jobs in Maplewood, MN at 3M
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our CEO and mangers, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Administrative:
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Enter credit card transactions and submit and reconcile expense reports
Act as the point of contact for internal and external clients
Support the CEO, managers
Transportation:
Scale
Weigh tickets
Use scheduling tools/communication to be proactive on what is coming in and out
File, email, scanned documents to proper individuals and files.
Existing and new contracts/customers setup
Set up contact spreadsheet
Work with internal and external individuals to set up transportation processes (these will be written up by customer and or commodity).
Work with customers scheduling to assure efficiencies
Internal processes – communicate these to client and PM employees
Written up process for each customers
Support positions from the yard on incoming and outgoing commodities
Support the customer invoicing process by providing timely and customer invoicing with proper documentation
Scanning, filling and organizing shipping documentation
General office support:
Order and organize office supplies
Office cleaning
Daily
Weekly
Requirements
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Excel and Quick Books, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Pay: $19.00 – $22.00 per hour
Expected hours: 40.0 per week
Schedule:
8 hour shift
Day shift
Work Location: In person
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Title: Executive Assistant
Company: 3M
Location: Maplewood, MN
