Overview
Executive Assistant Jobs in New York, NY at IFF
Title: Executive Assistant
Company: IFF
Location: New York, NY
Job Summary
At IFF, we boldly bring together science and creativity to create what the world needs. An industry leader in food, beverage, health, biosciences and sensorial experiences, we create essential solutions – from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with customers to bring scents, tastes, experiences, ingredients and solutions for products people crave. With more than 110 manufacturing facilities, 100 R&D centers, and 33,000 customers across the world, we’re poised to make a difference on an unprecedented scale. Without our boundary-pushing passion and end-to-end expertise, the future wouldn’t be the same.
You are an efficient and detail-oriented individual who can manage multiple top priorities at once, including but not limited to C-suite operations and management, manage travel and events, administrative tasks, organization and operation support assistance.
You will spend your time doing …
Scheduling and calendaring meetings and proactively managing conflicts in schedules.
Managing travel schedules and arranging travel plans, developing trip itinerary. Managing travel documents. Coordinating planning for trips.
Assisting in the management of projects by taking, distributing and following with meeting notes/actions
Assisting with the development of various communications (town hall coordination, newsletters, social media, etc)
Preparation of materials in advance of meetings and events.
Processing expense reports.
Supporting, overseeing and executing ad hoc projects in line with business needs and priorities.
Welcoming guests and key stakeholders and answering phone calls and e-mail inquiries.
Other duties/projects as required.
Job Requirements
Required skills:
3+ years supporting C-suite or senior leadership in a global, matrixed, complex environment.
BS/BA or relevant work experience.
Action oriented, perseveres, and consistently drives for results.
Solid interpersonal skills.
Communicates effectively (both written and verbal), is comfortable communicating with all levels including C-suite and senior leadership and can demonstrate good judgment and decision making.
Professionalism, maturity and courtesy are a must.
Ability to work under strict deadlines and consistently deliver.
Ability to multi-task while maintaining a strong attention to detail.
Maintain a positive “Can-Do” attitude.
Proficiency with MS Office Suite. SAP experience preferred.
Ability to work across disciplines as needed and interact with people across geographies and cultures.
Project management skills
English proficiency to fulfill potential communication needs
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
Salary Ranges
$74,600.00 – $138,500.00
