Overview
Executive Assistant Jobs in Santa Monica, CA at Legacy Homecare LA
Title: Executive Assistant
Company: Legacy Homecare LA
Location: Santa Monica, CA
Job Summary
We are seeking a highly organized and proactive Executive Assistant to the CEO to join our growing organization. This role is crucial in providing high-level administrative support to the CEO, ensuring smooth daily operations, and enhancing overall efficiency. The ideal candidate will have exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.
Key Responsibilities
Administrative Support
Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
Handle all incoming and outgoing correspondence, including emails, phone calls, and mail.
Prepare and edit reports, presentations, and other business documents.
Organize and maintain confidential files and records.
Draft and distribute internal and external communications on behalf of the CEO.
Operational & Project Management
Assist in the execution of strategic initiatives and special projects.
Conduct research and compile data for reports, presentations, and decision-making.
Liaise with internal departments, healthcare professionals, and external stakeholders.
Support compliance efforts by ensuring timely documentation and adherence to regulatory requirements.
Assist with company events, board meetings, and staff training sessions.
Client & Vendor Relations
Serve as a key point of contact between the CEO and clients, vendors, and partners.
Coordinate with insurance providers, referral sources, and healthcare professionals as needed.
Ensure timely follow-ups on client and vendor communications.
Travel & Expense Management
Arrange travel plans, accommodations, and itineraries for the CEO.
Prepare expense reports and track reimbursements.
Handle logistics for conferences, business trips, and company meetings.
Qualifications & Skills
Bachelor’s degree in Business Administration, Healthcare Management, or a related field preferred.
3+ years of experience as an executive assistant, preferably in healthcare or home health.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
Excellent organizational, time management, and problem-solving skills.
Strong written and verbal communication skills.
Ability to handle sensitive and confidential information with discretion.
High level of professionalism and ability to work independently.
