Overview
Executive Assistant Jobs in Greater Toronto Area, Canada at Professional Staffing
Title: Executive Assistant
Company: Professional Staffing
Location: Greater Toronto Area, Canada
We are currently hiring for an Executive Assistant for one of our clients in Scarborough. In this role, you’ll manage schedules, coordinate meetings, handle communications, and ensure seamless day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, we’d love to hear from you!
Key Responsibilities:
Act as the main point of contact between the CEO, Executive Leadership Team, and internal/external stakeholders, ensuring clear and professional communication.
Manage calendars, schedule meetings, coordinate travel, and prioritize tasks for the CEO and Executive Leadership Team.
Prepare, proofread, and edit correspondence, presentations, and reports with accuracy and professionalism.
Conduct research, gather data, and compile information to support decision-making.
Anticipate administrative needs and proactively address them.
Organize meetings, prepare agendas, manage expense reports, and oversee office supplies.
Coordinate meeting logistics, including materials, refreshments, and timely distribution.
Maintain and order supplies for the Executive kitchen and office.
Qualifications and Competencies:
Post-secondary education or equivalent experience.
Minimum 3 years in an administrative or executive assistant role.
Strong organizational, time management, and multitasking skills.
Ability to handle confidential information with discretion.
Excellent verbal and written communication skills in English.
Ability to adapt, prioritize, and work under pressure in a fast-paced environment.
Proficiency in MS Outlook, Teams, Word, Excel, and PowerPoint.
Strong interpersonal skills to communicate effectively with executives and stakeholders.
Apply now to this great opportunity!
