Overview
Executive Assistant Jobs in Charlotte, NC at EnPro Industries
Description:
Job Summary: The Administrative Assistant Will handle general family office clerical functions and tasks, demonstrate professionalism in verbal and written communications, provide reliable, productive, and proactive assistance to the Executive Assistant (EA) and to the Executive Chairman and relations, complete all projects/tasks assigned with limited direction, manage recurring duties along with daily needs of a busy office, handle sensitive and confidential information with discretion.
Office Operations- Handle general office and clerical functions.
Distribute and handle incoming and outgoing mail (USPS, UPS, Fed Ex, etc.)
Maintain efficient physical and electronic filing systems
Evaluate current processes for increased efficiency
Prepare accurate correspondence, documents and spreadsheets
Maintain and order necessary supplies from Office Depot/Amazon
Utilize office equipment to copy, scan, etc.
Communication- Demonstrate professionalism in verbal and written communication skills
Answer phones, transfer calls, take messages
Greet visitors in department
Serve as public liaison for department/company
Provide clear and concise written & verbal communications
Practice diplomacy and professionalism
Executive Assistant Support – Provide reliable, productive, and proactive assistance to the Executive Assistant for miscellaneous projects/tasks.
Provide support to the EA by completing personal assisting tasks and projects driven by the family office
Run errands that will require driving
Reconcile credit card expenses and approve payables, submit expense reimbursements
Renew misc. memberships
Airport security badge management/applications
Perform Internet research on a variety of topics
Assist with travel arrangements and appointments
Scheduling/managing complex calendars
Other miscellaneous projects/tasks as assigned
Project/Task Management – Be proactive and responsive to assigned tasks and projects with limited direction.
Committee involvement
Review and complete tasks, projects and assignments/follow-up as necessary
Take initiative on projects to assist Executive Assistant or others in Leadership as needed
Other duties as assigned.
Requirements:
Experience
Excellent verbal and written communication skills.
Strong computer literacy including Microsoft Office applications.
Exceptional multitasking, organizational and prioritization skills.
Able to work effectively with minimal supervision.
Physically able to stay seated in front of a computer for long hours at a time.
Education
Bachelor’s Degree
Licensure
Must have valid CA Driver’s License
Special Skills
Prior administrative assistant experience required
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Title: Executive Assistant
Company: EnPro Industries
Location: Charlotte, NC
