Overview
Executive Assistant Jobs in Weston, FL at Zero Down Supply Chain Solutions
Full Job Description
The Job:
Executive Assistant to the Chief Executive Officer of a fast-growing Supply Chain Consulting & Technology company, located in South Florida.
Who We Are:
A tight-knit team that thrives on processes and accountability. We voraciously celebrate our wins and support our teammates, because we know how much we ask of everyone, and what it takes to succeed.
Who We Need:
A mature, trustworthy, and assertive person who knows how to effectively perform in a fast-paced environment that requires solid multi-tasking skills. A dependable teammate who is looking for problems to solve and is excited about being the one to solve them. We need a creator, a fixer, someone who can handle the responsibility of making things better.
Responsibilities:
· Manage the executive’s calendar/schedule, including making appointments and effectively communicating priorities and deadlines
· Manage the executive’s email, ensuring timely response and accurate follow-up
· Arrange domestic and international travel as needed, including expense management, event registrations, and detailed meeting plan management, and any other executive support functions as needed while travelling
· Coordinate in-person/virtual meetings, including creating PowerPoint presentations and Excel spreadsheets, as well as provide detailed notetaking
· Coordinate monthly reporting and assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval
· Maintaining comprehensive and accurate records
· Ensure that executive leadership is informed of challenges as they occur, and be prepared to present potential solutions
· Assist with contract administration as needed including modifying existing template agreements, obtaining signatures, scanning and electronic filing
· Track internal and external contacts and maintain contact database
· Independently perform special projects that require a combined knowledge of administrative needs and technical operations
· Answer phone calls in a polite and professional manner
· Provide back-up administrative support to other departments as necessary
· Perform minor accounting duties
· Proactively order office supplies and equipment as needed
Expectations:
· Able to thrive in a fast-paced environment and effectively prioritize numerous responsibilities
· Able to anticipate needs and provide solutions
· Able to show and demonstrate initiative, professionalism, poise and flexibility on a consistent basis
· Able to work within an environment of frequent interruptions, conflicting priorities, and varying workloads
· Able to observe strict confidentiality in all aspects of services provided
· Able to interface effectively with a wide variety of internal and external clients, demonstrating strong interpersonal skills
· Able to operate independently with minimal supervision
· Able to accomplish tasks in a detail oriented and thorough manner
· Able to stay organized and maintain detailed and updated records, as well as prepare required documentation to report to your supervisor
· Able to demonstrate effective time management skills
· Able to adapt and learn quickly
Required Experience/Skills:
· Executive Assistant Experience
o 2 Years Minimum is preferred
· Email Management
· Calendar Management
· Computer Proficiency
o Microsoft Office Applications (Outlook, Word, PowerPoin…
Title: Executive Assistant
Company: Zero Down Supply Chain Solutions
Location: Weston, FL
Category:
