Overview
Executive Assistant Jobs in Miami, FL at Evrhire
Full Job Description
Title:Executive Assistant
Location:Miami, Florida (on-site)
Terms:Full-time
The Executive Assistant (EA) will provide high-level administrative support to the COO and other Executive Committee members. Reporting directly to the COO, the EA also serves as a liaison to Executive Committee members, senior management and staff; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The successful candidate will be required to work for the company in our Miami office location.
Responsibilities:
· Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
· Sustain a daily calendar of meetings and events.
· Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
· Arrange travel and accommodations for executives. Prepare expense reports.
· Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
· Excellent communication and time management skills; proven ability to meet deadlines.
· Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
· Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
· Manage the Executive’s contacts
· Assist in preparing and managing presentations and decks.
· Be responsive to emails/texts/phone calls, with contact outside normal business hours
· Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
· Use discretion, confidentiality, and good judgment to handle C-Level matters.
· Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
· Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
· Complete adhoc projects as assigned – such as personal events and/or family needs.
· Organize complex calendars and schedules; resolving any scheduling issues
Experience:
· Bachelor’s degree required
· 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
· Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
· Ability to communicate effectively and professionally.
· Flexible hours as dictated by the needs of business for projects and meetings.
Job Type: Full-time
Pay: $75,000.00 – $95,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Relocate:
Miami, FL: Relocate before starting work (Required)
Work Location: In person
Title: Executive Assistant
Company: Evrhire
Location: Miami, FL
Category:
