Overview
Executive Assistant Jobs in Sydney, New South Wales, Australia at Salt
Title: Executive Assistant
Company: Salt
Location: Sydney, New South Wales, Australia
12 fixed term contract, start ASAP!
$90 – $100K + super
On-site parking, Mascot location
Salt Search is partnering witha global digital facilities management companyhas a dynamic EA business support role reporting to the President across APAC. This will be a start asap for a 12-month contract!
Reporting to President APAC (Sydney), we are looking for an outstanding EA or Senior Administrator who is highly organised, capable of multitasking, and dedicated to work 5 days in office in Mascot. This is a fast-paced exciting organisation who has a great culture.
Some key responsibilities include but are not limited to:
Providing high level administrative services, including the end-to-end coordination of the President’s schedule, correspondence, and communications
Arrange meetings to maximise the effectiveness of the day and week with a balance between BAU, projects and high priorities
Coordinating meetings, agendas and conference calls, across multiple time zones, including meeting logistics and addressing schedule conflicts in a timely manner
Coordinate the agenda, room/venue booking, catering, for visiting Global Executives
Preparing, reviewing, and tracking expense reports
Work with the President to manage internal communications, management presentations and reporting coordination for the business
Participate in management/leadership meetings and other meetings as required
Book complex travel as required by the President and by members of the AP Leadership team
Organise internal offsite events for Asia Pacific Leadership Team that may be held offsite and need a level of event management and assist internal events on a regular basis
Provide administrative/project support to team members on a case-by-case basis as agreed with the President
Qualifications
Experience in a similar role supporting Director level
Evidence of cross regional collaboration and stakeholder relationships
A naturally collaborative team player that is proactive and solution minded
Positive, enthusiastic and empowered mind set with a “can do attitude”
Highly proficient in Office 365 and Google Docs
Remains calm under pressure with strong executive presence
Excellent communication skills, both written and verbal
Excellent planning and organisational capabilities with a keen eye for detail
Ability to work autonomously, take initiative and follow through
How to Apply
To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Toni Jacobson on 0429 841 882 or Agatha Lee on 0473 797 735.
