Overview
Executive Assistant Jobs in Bloomfield Hills, Michigan, USA at Harper Associates
Location: Bloomfield Hills
EXECUTIVE ASSISTANT – WILLIAM DAVIDSON FOUNDATION
Location: Bloomfield Hills, MI
Position Overview: The Executive Assistant provides comprehensive administrative support with the highest level of professionalism, confidentiality, and discretion, for the Vice President/Chief Operating Officer (COO) and Board of Directors. This role is an effective gatekeeper and coordinator of a wide variety of important and sensitive administrative activities.
Primary Responsibilities:
Executive Support to Vice President/COO:
Meticulous calendar management, including planning and scheduling internal/external meetings and teleconferences.
Completes a broad variety of administrative tasks including screening and returning phone calls and/or messages.
Actively maintains contact system and professional development certification calendar.
Provides VP/COO with appropriate preparation before internal meetings.
Coordinates external meetings, including attendee management and meeting materials preparation.
Prepares, completes, and submits all Concur expense reports.
Ensures timely and effective communication directly on behalf of the VP/COO.
Schedules, coordinates, and develops the Operations Team meeting agendas.
Special projects as assigned.
Executive Support to Board of Directors:
Interfaces with and provides general support to the Board of Directors.
Schedules annual board and committee meetings.
Collects and distributes all board and committee meeting related materials.
Assists Directors with coordinating all business travel arrangements.
Administrative Team:
Actively participates in Administrative Team weekly meetings.
Offers support and back-up to Executive Assistant teammates.
Professional Experience & Requirements:
Bachelor’s degree is strongly preferred but not required.
Five to ten years of experience supporting C-Level executives.
High levels of proficiency in Microsoft Office programs.
Strong work ethic and professionalism.
Proven ability to handle confidential information with integrity.
Excellent multitasking, organizational, and time management skills.
About the Foundation: The William Davidson Foundation is dedicated to advancing the economic, cultural, and civic vitality of Southeast Michigan, the State of Israel, and the Jewish community.
Application: Forward cover letter and resume to Ben Schwartz:
Direct:
#J-18808-Ljbffr
Title: Executive Assistant
Company: Harper Associates
Location: Bloomfield Hills, Michigan, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
